Executive Administrative Assistant

Job description

Executive Administrative Assistant

If you are all about work/life balance and a permanent work from home setup, then this is the position for you!

Tax Prose takes great pride in providing tax planning, tax preparation, and tax resolution to our clients with an unparalleled degree of personal service. We aspire to exceed expectations and redefine what a tax firm can be. Our award-winning service is what sets us apart. Integrity is our core value. Our first consideration is "what is best for our clients".

To learn more about us, please visit our website - https://www.incometaxprose.com...

Meet Stephanie Anderson, founder of Tax Prose Inc - https://www.youtube.com/watch?...

Salary: Between PHP 420,000 - 456,000 Per year (depending on Experience)

Experience: 4+ years of Executive Administration Assisting

Training: In-depth training provided and potential for career development

Hours: Monday to Friday, 9am - 5pm US time (US Public Holidays will apply)

Equipment: New equipment provided

Location: Permanent Work from home

Start Date: Immediate job opening

Job Summary:

The Administrative assistant is responsible for undertaking administration tasks to assist the Director. The ideal candidate has 2 Plus years of experience in a United States based office and preferable to have a basic knowledge of administration procedures.

Roles and Responsibilities:

Assign, monitor, and complete clerical, administrative and secretarial responsibilities and tasks.

• The position requires you to report to the CEO
• Assist the CEO with day to day management of the work day
• Frequent communication with the CEO
• Electronic Filing Organization
• Assisting with the Workflow Scheduling
• Updating the databases and KPIs for our teams
• Internal Monthly reporting WIP Sales, Birthdays etc.
  
• Organize orientation and training of new staff members.
• Ensure filing systems are maintained and current.
• Establish and monitor procedures for record keeping.
• Ensure security, integrity and confidentiality of data.
• Manage office policies and procedures.
• Oversee adherence to office policies and procedures.
• Analyze and monitor internal processes.
• Prepare operational reports and schedules to ensure efficiency.
• Co-ordinate schedules, appointments, and bookings
• Review and approve office supply acquisitions.
• Handle customer inquiries and complaints
• Any other reasonable tasks assigned by the CEO or CMO
• Follow ups in Hubspot
  
• Writing up FAQs
• Building up the knowledge management system with Freshdesk
• Manage Send Out Cards system
• Navigate the flow of communication
• Coordinating team events
• Nurturing relationships with Send out cards, Hubspot, and mailing gifts, newsletters

Teamwork

• You will be required to work in a team.
• You will have good interpersonal skills and be a good communicator

Software Knowledge: (desirable, but not essential)

• Hubspot
• Send Out Cards
• Microsoft Office
• Acuity
• Google Work Space

Qualifications and Experience - Preferable but Not Compulsory

• Proficiency in Microsoft applications (Word, Excel, Outlook)
• Business degree or equivalent (Not Necessary)
• Knowledge of clerical, administrative and human resources management practices and procedures
• Computer skills and knowledge of office software
• Prior experience in working for an accounting firm preferable.
• Polished presentation and impeccable client service skills

About you:

• A positive attitude and willingness to be trained and mentored
• Enjoy sharing your knowledge and experience by providing support to other team members
• Formal accounting, tax and bookkeeping qualifications
• Strong attention to detail and ability to problem solve
• Must be motivated, proactive, and persistent
• Willingness to learn and embrace technology
• Excellent communication skills
• Great Work Ethic
• High Integrity
• You will be required to work solely and exclusively for our firm

What we can offer you:

• A competitive salary
• Direct hire
• 20 days of holidays
• A great working environment
• Training and career growth
• Performance Appraisals:
• You will have a 6 monthly performance review, identifying your strengths and area for improvement. Salary will be formally reviewed annually along with the opportunity for you to provide feedback to improve your position and the firm.
• If you are a committed, hard-working person who is seeking work-life balance, then please Apply Now!

Job Types: Full-time, OJT (On the job training)

Salary: Php35,000.00 - Php38,000.00 per month

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• English (Required)