Procurement Manager | Davao

Key Responsibilities:

• Develop and implement procurement strategies to meet business goals.
• Source and negotiate with suppliers for the best pricing and quality.
• Manage purchase orders, contracts, and delivery schedules.
• Monitor inventory levels to ensure optimal stock without over-purchasing.
• Evaluate and maintain relationships with suppliers to ensure reliability and compliance.
• Analyze procurement costs and identify areas for savings.
• Collaborate with internal departments to align procurement needs with company objectives.
• Ensure compliance with company policies and legal regulations.
• Prepare and present procurement reports to management.
• Lead and mentor the procurement team.

Qualifications:

• Bachelors degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience as a Procurement Manager or in a similar role in a food industry.
• Strong negotiation and communication skills.
• Excellent knowledge of sourcing and procurement techniques.
• Familiarity with procurement software and tools.
• Ability to manage budgets and analyze procurement data.
• Strong leadership and team management skills.
• Attention to detail and a results-oriented mindset.
• Knowledge of procurement laws and regulations is an advantage.

SPECIFIC TASK LIST

Strategic Procurement Tasks

1. Develop Procurement Strategies

• Create and implement procurement plans aligned with the companys goals and budget.
• Identify cost-saving opportunities without compromising quality.

2. Supplier Relationship Management

• Establish and maintain strong relationships with vendors and suppliers.
• Negotiate contracts and agreements to ensure the best terms.
• Evaluate supplier performance periodically to ensure compliance with quality and delivery standards.

3. Market Research

• Conduct market analysis to identify trends and potential suppliers.
• Monitor price fluctuations and alternative materials or products.

Operational Procurement Tasks

4. Purchase Planning

• Forecast procurement needs based on inventory levels, sales trends, and production schedules.
• Plan bulk purchases to leverage economies of scale.

5. Order Management

• Oversee the preparation and issuance of purchase orders.
• Track and expedite orders to ensure timely delivery.
• Resolve order discrepancies, such as incorrect quantities or damaged items.

6. Inventory Coordination

• Collaborate with inventory managers to maintain optimal stock levels.
• Implement just-in-time (JIT) procurement strategies if applicable.

7. Cost Control

• Monitor procurement budgets and expenses.
• Identify areas to reduce costs and improve efficiency.

Compliance and Reporting Tasks

8. Regulatory Compliance

• Ensure all procurement activities adhere to company policies and legal regulations.
• Maintain accurate records of contracts, purchases, and transactions.

9. Reporting

• Prepare and present procurement reports, including cost analyses, savings, and supplier performance.
• Analyze data to inform future procurement decisions.

Team Leadership Tasks

10. Team Management

• Supervise and train procurement team members.
• Assign tasks and monitor performance.
• Foster a culture of accountability and continuous improvement.

11. Stakeholder Collaboration

• Work closely with other departments (e.g., operations, finance, and logistics) to align procurement goals with company needs.
• Ensure clear communication regarding procurement timelines and budgets.

Technology and Process Improvement

12. Adopt Procurement Technology

• Use procurement software to streamline processes.
• Ensure accurate and up-to-date data entry for tracking and analytics.

13. Process Optimization

• Regularly review and refine procurement policies and workflows.
• Implement sustainable procurement practices where possible.