Job Openings HR Administration Officer

About the job HR Administration Officer

Job Title: HR Administration Officer

Company: Global Tek

Position Type: Full Time

Company Location: Baghdad/Arasat District

 

Job Summary

The HR Administration Officer is responsible for administering personnel procedures, including leave requests, attendance monitoring, separation procedures, new hires, and maintaining accurate and up-to-date employee records. The role involves ensuring compliance with labor laws and company policies, entering and reconciling HR system data, and providing high-quality customer service to employees.

Job Duties

  1. HR Transactions & Record Management:

    • Process staffing and personnel requests in a timely and accurate manner.
    • Enter HR transactions into the system and consolidate all related paperwork.
    • Create and maintain online and paper employee files.
    • Manage employee identification numbers in the personnel system.
  2. Attendance & Leave Administration:

    • Administer daily leave and attendance data, ensuring accurate system entry and reconciliation.
    • Monitor leave balances to ensure compliance with policies and labor laws.
    • Produce deviation reports and propose corrective actions as needed.
  3. Compliance & Monitoring:

    • Ensure all HR processes comply with labor laws and company policies.
    • Monitor data in the HR system to ensure compliance with regulations.
    • Archive and manage documents per company policies.
  4. Employee Support:

    • Prepare employment certificates, income certificates, and service certificates upon request.
    • Respond to employee inquiries regarding records, attendance, and leave balances.
  5. System Accuracy & Reporting:

    • Monitor and ensure the accuracy of HR system data, including payroll-related information.
    • Generate reports on errors and processing times, and recommend solutions.

Job Requirements

Education

  • BA in Business Administration or a related field.

Experience

  • 0 - 1 year of experience in the HR field.

Skills & Competencies

  • Core Competencies:

    • Passion & Initiative
    • Creativity & Innovation
    • Customer Service Orientation
  • Job-Related Competencies:

    • Strategic HR Knowledge (Intermediate)
    • Business Acumen
    • Collaboration & Consultation
    • Change Management
    • Networking & Relationship Management
  • Technical Skills:

    • Fair command of English and Arabic (written and spoken).
    • Proficiency in Microsoft Office (MS Word, MS Excel).
    • Familiarity with labor law, payroll procedures, tax, and social security regulations.
    • Basic knowledge of filing systems, archiving, and business solutions software.
  • Other Skills:

    • Strong organizational and time management abilities.
    • Analytical thinking and problem-solving skills.
    • Accuracy in handling large amounts of data.

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