Accounting Section Head

Position Title: Accounting Section Head

Company: Global Tek

Reporting to: Finance Manager

Employment Type: Full Time

Company Address: Baghdad/Karada/Arasat

Working Days: Sunday to Thursday - 8:00 AM to 4:30 PM

Job Summary:

This position is responsible for supervising the accounts payable section ensuring all accounts payable balances are monitored, payments are processed in a timely manner including Monthly payroll. The position is responsible for managing the accounting staff to ensure performing accounting functions within the General Ledger, Financial Data reporting and consolidation adhering to policies.

Job Duties:

• Manage Accounts Payable including Customer Vendor Relations, check disbursements and payment scheduling.
• Manage the invoices and requisitions for goods and services.
• Manage the Preparation of the payment vouchers by Accountants and ensure proper recording of transactions into the general Ledger according to the approved chart of accounts.
• Verify the payment voucher documents before disburse the payments.
• Approve sending the payment vouchers documents to treasury to disburse the amount.
• Prepare Reports of vendor records and manage vendor contracts and balances.
• Approve the weekly payment list.
• Devise and Manage data archiving of the payment vouchers and contracts.
• Verify vendor accounts by reconciling vendors account in the accounting system.
• Track capital and project expenditures and payments and produce reports when needed.
• Track Processing of credit Notes, Debit Notes, Maintenance invoices and ensure proper entry into the accounting system then route for filing.
• Provide Historical Data Reporting of all vendor records.
• Monitor and audit cheques, issue cheques, issue payments for credit notes
• Ensure employee and salary information is accurate and up to date.
• Review and Submit Finalized monthly payroll file to Finance Manager for approval.
• Provide monthly and annual reporting for Payroll data as requested.
• Recommend Manpower budgets for approval in coordination with the HR Department.
• Monitor spending for adherence to budget, recommend variances.
• Manage monthly closing of financial records and posting of month end information; ensure accuracy of financial statements.
• Control all the entries posted by the accountants to ensure proper posting was made according to the prepared vouchers and to the approved chart of account
• Maintain general ledger reporting any discrepancies to the Finance Manager
• Maintain chart of accounts reporting any discrepancies to the Finance Manager
• Provide monthly reporting and related general ledger account reconciliations
• Participate in both internal and external audits Produce Ad hoc financial analysis.

Staff Management/Internal Processes:

• Recommend Hiring, Firing, train and evaluate employees to enhance their performance, talent development, and distribution of work output and work effort.
• Prepare and manage employee shifting schedules, daily activities and distribution of work.
• Monitor and record daily the attendance records and ensure company policy is implemented.
• Prepare and submit the daily, weekly, monthly and annual reports as per section guidelines.
• Coordinate daily schedule of employee assignments and ensure performance meets SLAs.
• Resolve all employee personnel inquiries, conflicts and grievances.
• Guarantee high quality of internal administration, filing and traceability of all documents to ensure efficiency and effectiveness of the department for manual and electronic archiving.

Job Requirements:

Education:

• BA in Accounting or any related field.
• CMA is preferred
• Years of Experience   5+ Years in Accounting.

Skills & Competencies           

Differentiation Core Competencies:

• Passion and Initiative
• Results Orientation
• Leadership & Empowerment
• Creativity & Innovation
• Customer Service Orientation
• Positive attitude & Team Work

Managerial Competencies (Basic Level):

• Decision Making & Judgement
• Resources Management
• Stakeholder Relations
• Project Management
• Automation & adaptability to Technology Changes
• Continuous Improvement
• Adaptability
• Technical Finance Advanced (Mastery Level)
• Risk Management
• Financial Reporting
• Financial Planning & Budgeting
• Managerial Accounting
• Presentation & Business writing
• Business Acumen
• Problem Solving and system thinking.
• Financial Accounting
• Accuracy and Attention to Details
• Time Management & Meeting Deadlines

Knowledge

• Good Command of English and Arabic- Written and Spoken.
• Good computer skills and experience using spreadsheet, charting, and other software tools, such as Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent understanding in all Business Operations
• Financial Laws, Regulations and Legislation
• Companys Policies and Procedures
• Knowledge in quantitative financial analysis and budgetary control.
• Experience working with generally accepted accounting principles and accounting software.
• Strong analytical, financial and systems skills are required.
• Knowledge in financial accounting principles and procedures.
• Must have large ERP system experience.
• Strong interpersonal skills for interacting accountants, clients, and upper management.
• Good presentation skills for educating internal clients on accounting principles.
• Good planning and organizational skills to balance and prioritize work.

General KPIs:

• Time from invoice receipt until payment.
• AP Turnover
• Number of invoices with errors.
• Time taken to match an invoice to a purchase order.
• Time taken to resolve an error.
• Total discounts taken for paying a vendor according to terms.
• Total discounts lost because of late payments.
• Payment Error Rate
• % of Overdue invoices
•  % of Discrepancies in the Chart of Account Entries% of Deadlines met
• Expense Management (Section)
• Meeting reporting deadlines
• Availability of KPIs and Implementation per section