HR Administration Officer

Job Summary:

This position is responsible for administering all personnel requests procedures including leave

requests, attendance monitoring procedures, Separation procedures, new hires, system administration,

record keeping, employee files.

Job Duties:
Process all staffing and personnel requests on time with the required quality and customer service
to ensure that business is not interrupted and employees perform their work efficiently and
effectively.
Enter all HR transactions into the system.
Consolidate all paperwork related to HR transactions.
Coordinate with team leaders and employees for the collection of any missing HR data for
employee records.
Setup online and paper employee files.
Administer leave data and attendance data daily ensuring entry of data feeds from the attendance
system into the HR system and reconcile leave balances daily.
Ensure that all employees data is up-to-date and all HR Processes comply with Labour law.
Monitor all Data in the HR system to ensure compliance with all laws and policies
Produce Deviation reports from approved policy, propose solutions for conformance.
Monitor all leave balances to ensure compliance with policies and labor law.
Ensure that all employees files & records are updated and complete
Ensure that all employees information is maintained in personnel files.
Administer employees work attendance and monitor their punctuality.
Ensure all new hire and termination paperwork to be in line with the policies.
Prepare employment certificate / income certificate / service certificate upon request.
Assign and enter employee identification numbers into the personnel system.
Manage the record keeping of HR Data to maintain efficiency and speed in retrieving data.
Answer inquiries from employees related to employee records and attendance records.
Comply with company policies regarding archiving and documents management.
Job Requirements:
Education:
BA in Business Administration or any related field.
Years of 0-1 Year Experience in HR Field.