Operations Admin Officer

Summary: The Operations Admin Officer is responsible for managing administrative tasks related to Maintenance Activities, Resource Allocation, employee attendance, reporting, and site administration. The role involves providing back-office support, coordinating with supervisors, managing order logs, tracking team attendance, and handling various administrative activities. The officer also assists in resource scheduling, maintains vehicle and driver logs, and ensures proper documentation for site acceptance and approvals.

Key Duties:

• Provide back-office support for department supervisors.
• Manage order logs and ensure proper procedures.
• Monitor team attendance and record daily work performance.
• Prepare studies and presentations for supervisors.
• Handle administrative activities to support business operations.
• Maintain proposal files, logs, photos, and process reports.
• Assist in resource scheduling and maintenance for technicians.
• Document and file site acceptance and permission access.
• Handle incoming calls to the department.

Skills & Competencies:

• Core Competencies: Passion and Initiative, Results Orientation, Leadership & Empowerment, Creativity & Innovation, Customer Service Orientation, Positive Attitude & Teamwork.
• Technical Admin Entry (Mastery): Problem Solving, Accuracy, Dependability, Time Management, Ability to Learn New Technologies, Communication & Interpersonal Skills, Multitasking, Working under Pressure.

Knowledge:

• Good command of English and Arabic.
• Proficiency in Microsoft Office.
• Familiarity with company policies and procedures.
• Experience in administration, task coordination, filing, and project management.
• Excellent interpersonal and communication skills.
• Strong planning and organizational skills.
• Willingness and ability to quickly learn complex concepts.