Procurement Officer

Key Responsibilities:

• Compliance: Ensure all purchasing activities comply with company policies and purchasing practices.
• Documentation: Prepare technical specifications for purchase orders, including terms, conditions, and evaluation criteria.
• Order Monitoring: Track lead times for orders and shipments, update systems with order status, and follow up on payments.
• Supplier Management: Prepare purchase documents, obtain competitive quotations, resolve payment discrepancies, and maintain supplier lists.
• Shipping and Clearance: Monitor shipments, coordinate with clearing companies, and ensure import-related documents are complete.
• Administrative Duties: Maintain high-quality internal administration, filing, and traceability of all orders, and ensure timely data entry into the system.

Qualifications:

• Education: Bachelors Degree in Business Administration or a related field.
• Experience: 1-2 years of experience in an administrative office job, preferably in procurement or supply chain management.

Competencies:

• Core: Passion and Initiative, Results Orientation, Leadership & Empowerment, Creativity & Innovation, Customer Service Orientation, Positive Attitude & Teamwork.
• Technical: Knowledge in clearing, warehousing, inventory, procurement, problem-solving, attention to detail, organizational skills, time management, and analytical thinking.

Knowledge:

• Proficiency in English and Arabic.
• Proficient in Microsoft Office (Word, Excel).
• Adequate knowledge of procurement methods, negotiation, contract terms, distribution, logistics, and clearing.
• Strong multitasking abilities, accurate data entry, good presentation skills, and effective planning and organizational skills.

Key Performance Indicators (KPIs):

• Time to set up transactions in the system.
• Time taken to resolve errors.
• Order error rate and percentage of overdue orders.
• Accuracy in procurement reports and data entry.
• Compliance with procurement procedures.
• Purchase order cycle time and order fulfillment lead time.
• Fees and charges due to non-conformance or mistakes.

This role requires a detail-oriented individual with strong organizational and multitasking skills, capable of managing procurement processes efficiently while ensuring compliance with company policies.