Executive Assistant / Operations Manager (Confidential AI & Identity Startup)

About the Role

We're looking for an EA + Operations lead to be the right hand to our founding team while building the operational backbone of the company as we scale our "Proof of Reality" platform. This is a hybrid role where you'll keep the founders focused on what matters most, while also owning the day-to-day processes that keep a fast-growing, technical team running smoothly.

What You'll Do

Executive Support

• Manage founders' calendars, travel, and communications, acting as a gatekeeper to protect their time
• Prepare briefing materials, decks, and agendas ahead of key meetings and investor calls
• Track action items and follow-ups across leadership meetings to ensure nothing falls through the cracks
• Handle confidential and sensitive matters with discretion

Operations

• Build and improve operational frameworks across finance, HR, legal, and facilities to support a growing team
• Oversee vendor relationships and manage contract lifecycles
• Coordinate efforts for security certifications and compliance frameworks (e.g., SOC 2, GDPR)
• Support end-to-end recruiting, employee onboarding, and team culture initiatives
• Proactively identify and resolve operational bottlenecks to increase engineering and research velocity

Requirements

• 3+ years in an EA, Chief of Staff, or operations role, ideally within a high-growth startup
• Exceptional organizational skills with the ability to juggle multiple priorities without dropping the ball
• Strong written and verbal communication, comfortable drafting emails and documents on behalf of leadership
• Familiarity with data privacy and security compliance frameworks is a plus
• A self-starter who thrives in fast-paced, ambiguous environments
• Deep experience with productivity tools like Notion, Airtable, and Google Workspace

Nice to Have

• Experience in biometrics, AI/ML, cybersecurity, or identity technology
• A background in Web3 or fintech
• A technical background or the ability to communicate effectively with engineering and research teams