Senior HR & Admin Executive

Job Responsibilities:

• Handle full employee lifecycle for contract staff (joining, onboarding, placement, extension, termination)
• Prepare and issue employment contracts, offer letters, and assignment letters
• Maintain accurate employee records and HR database
• Compile monthly attendance, claims, and overtime data for payroll processing
• Coordinate payroll inputs with payroll vendor/internal finance team
• Ensure compliance with statutory requirements (EPF, SOCSO, EIS, tax filings where applicable)
• Coordinate deployment details with clients and internal recruitment team
• Ensure all onboarding documentation is completed before deployment
• Act as point of contact for contract staff HR-related queries
• Track contract expiry, renewals, and probation reviews
• Handle basic employee queries and escalation matters
• Support disciplinary documentation and HR case follow-up
• Ensure employee engagement and communication for contract staff

Job Requirements:

• Diploma / Bachelor's Degree in Human Resources, Business Administration, or related field
• 1–3 years of experience in HR, admin, or payroll (preferably in recruitment agency, outsourcing, or contract staffing environment)
• Familiar with Malaysian labour laws and statutory requirements (EPF, SOCSO, EIS)
• Strong attention to detail and high level of accuracy
• Good communication and interpersonal skills
• Able to handle multiple tasks in a fast-paced environment
• Problem-solving mindset and proactive attitude

Only shortlisted candidates will be notified. Interested candidate may share your resume to clement@talentrecruit.com.my.