Accounting Operations Specialist

Do you get excited about being the financial detective who keeps a business alive?

You're not just balancing numbers - you're the key person who reveals if we can survive next quarter.

You'll be the key financial player who ensures our accounts are accurate and our inventory flows smoothly.

Your ability to turn complex financial data into important business decisions doesn't just solve problems - it shapes our future success.

We're looking for a detail-oriented accounting specialist who will handle three critical areas of our business: cash allocation, account reconciliations, and inventory management with vendors.

If this sounds like you - keep reading!

The role:

• Match incoming payments to the correct invoices
• Ensure all cash is properly allocated and tracked
• Perform regular account reconciliations to maintain accuracy in our financial records
• Track all incoming inventory shipments, and confirm everything ordered is received
• Communicate directly with vendors to resolve any discrepancies, shortages, or quality issues
• Document and follow up on all inventory and accounting issues until they're fully resolved

This is for you if you are...

• Trait #1: Detail-Obsessed: You notice when numbers don't align and can track down discrepancies with persistence and accuracy.
• Trait #2: Problem Solver: When inventory doesn't arrive as expected or accounts don't balance, you methodically identify the issue and implement solutions.
• Trait #3: Clear Communicator: You can professionally engage with vendors, document conversations, and follow up consistently until issues are resolved.
• Trait #4: Naturally Organized: You maintain meticulous records, and never let important details slip through the cracks.

Skills / Experience:

• Rock-solid English communication skills (written and verbal)
• Proven experience with accounting, especially account reconciliations
• Knowledge of inventory management processes and vendor communications
• Proficiency with Excel and accounting/inventory software
• Experience resolving discrepancies and maintaining accurate records
• Strong follow-up skills and commitment to seeing issues through to resolution

Details:

• Schedule: You'll work EST time zone
• Compensation: $1,200 - $1,700 per month (depending on experience)
• Location: Remote

About Us: Spotlight Oral

We bring people affordable and healthy dental products (where every ingredient matters).

Who we are: Creative surfers, Skaters, Thrift store fashion divas, Wannabe DJs, Punk rockers, Relentless workaholics, and Kind-hearted community influencers.

Who we are not: A giant, boring corporation.

We don't take ourselves or our funky marketing very seriously, but we do take the products we make and how we treat each other and our customers very seriously.

Our Values:

• Our dynamic team thrives in a casual and flexible environment.
• We value autonomy, proactiveness, and data-driven decision-making.
• We don't have 47 layers of bureaucracy.
• Growth is important, we love our jobs.

Ready to keep our finances accurate and our inventory flowing?

Send us your resume - let's join our crew!