Bilingual Executive Assistant

We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision.



Key Responsibilities

Client & Lead Management

Manage and organize client leads using Excel and Google Sheets
Maintain structured digital filing systems in Google Drive
Handle client follow-ups, confirmations, and feedback collection
Scheduling & Coordination

Schedule and coordinate appointments, meetings, and follow-ups
Manage Google Calendar and ensure smooth daily scheduling
Communication

Respond to client inquiries via phone and email (inbound and outbound)
Maintain professional communication at all times
Finance & Reporting Support

Record and track income and expenses
Prepare weekly reports for the accountant
Operations & Supplies

Communicate with suppliers for orders and restocking
Track purchases and inventory
Documentation

Prepare and organize business documents (invoices, contracts, W-9, etc.)
Maintain accurate and updated records
Marketing Support (Optional)

Assist with basic Facebook / Instagram page management if needed


Requirements

Excellent English communication skills (spoken and written)
Strong organizational and computer skills (Excel, Google Drive, Google Calendar)
Highly responsible, trustworthy, and detail-oriented
Comfortable handling phone calls and email communication
Able to manage multiple tasks independently
Proactive and willing to grow with the business

Salary: U$S 6 /Hour