Project Admin (Offshore)

Key Responsibilities

• Support project managers in coordinating and monitoring end-to-end project activities
• Manage document control systems, including filing, version control, record keeping, and distribution of project documents
• Ensure project documentation complies with standards and maintains accuracy
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items
• Maintain project records, timesheets, schedules, and progress reports
• Track project timelines, milestones, and overall performance
• Coordinate site activities, including deliveries, installations, and inspections
• Prepare reports, handover documentation, and project-related materials
• Identify workflow improvements to enhance efficiency and support successful project delivery
• Perform additional administrative duties as required

Requirements

• NITEC or Diploma qualification; background in Marine Management, Maritime Studies, or related fields is advantageous
• Minimum 2 years of experience in project administration, document control, or records management
• Experience within Marine, Offshore, or Oil & Gas industries is preferred
• Familiarity with ISO standards or accreditation is an advantage
• Proficient in MS Office applications
• Strong communication, organization, multitasking, and time management skills
• Detail-oriented with the ability to work effectively across teams and stakeholders