Executive Asisstant

Job Title

Executive Assistant to Marketing Manager

Job Description

Our client  an export-oriented trading company seeking a highly organized and proactive Executive Assistant to support the Marketing Manager. This role plays a key part in coordinating marketing activities, managing communications, and ensuring smooth daily operations related to international marketing and export business.

Key Responsibilities

• Provide administrative and operational support to the Marketing Manager

• Coordinate marketing projects, campaigns, and promotional activities

• Prepare presentations, reports, proposals, and marketing materials

• Manage schedules, meetings, travel arrangements, and follow-ups

• Communicate with overseas clients, partners, suppliers, and internal teams

• Handle correspondence (emails, letters, documents) in English (Mandarin is a plus)

• Assist in market research, competitor analysis, and customer data management

• Support export-related documentation and coordination with sales/logistics teams

• Maintain organized records of marketing activities, contracts, and client data

• Perform other tasks as assigned to support marketing and business development goals

Requirements / Qualifications

• Bachelors degree in Business Administration, Marketing, International Business, or related field

• Minimum 3 - 5 years of experience as an Executive Assistant, Marketing Assistant, or similar role

• Experience in trading, export, or international business is highly preferred

• Strong organizational and time-management skills with attention to detail

• Excellent communication skills in English (written and spoken) and Spanish  is an advantage

• Proficient in Microsoft Office / Google Workspace (Word, Excel, PowerPoint)

• Able to work independently, multitask, and handle confidential information

• Proactive, flexible, and able to work in a fast-paced environment

• Willing to coordinate across departments and with international partners