Purchasing Admin

Our client is Indonesia's supply-chain enabler for mid-downstream industries, starting with poultry. The company manages sourcing, processing, warehousing, and last-mile cold-chain fulfillment for SMEs, F&B chains, factories, and institutional programs. The Sourcing team plays a critical role in ensuring stable supply, accurate pricing, and smooth daily operations.

Responsibilities:

Daily Sourcing Operations

• Collect and update product price lists from all suppliers regularly.
• Compare and analyze supplier price lists (PL) to identify the most competitive options.
• Handle new SKU or custom product requests, gather quotations, and coordinate with relevant suppliers.
• Create and process Purchase Orders (POs), monitor PO status, and follow up on deliveries or discrepancies.
• Coordinate with Warehouse & Inventory teams for inbound schedules, stock updates, and product specifications.
• Coordinate with Finance for invoice verification and payment processing.
• Maintain supplier database and ensure all procurement documents (POs, invoices, contracts) are complete and accurate.
• Monitor daily delivery fulfillment and flag shortages, delays, or rejections.

Supplier Coordination

• Maintain day-to-day communication with farms, processors, and aggregators.
• Confirm quantity, specs, pricing, and delivery timing for each order.
• Escalate issues (quality, delays, wrong SKU, packaging issues) to internal leads.
• Evaluate supplier performance in terms of SLA, quality, pricing consistency, and reliability.

Price & Data Administration

• Record daily price movements across suppliers and update internal pricing sheets.
• Support comparison, cost-tracking, and reporting using Excel/Google Sheets.
• Update sourcing trackers with quotations, supplier notes, order histories, and incident logs.

Cross-Team Support

• Work closely with the forecasting, warehouse, processing, and logistics teams to ensure accurate demand fulfillment.
• Support finance in monthly reconciliation of supplier invoices and PO matching.
• Assist in preparing paperwork, supplier forms, contracts, and administrative documents.

Requirements

• Minimum Diploma/Bachelors degree in Business, Accounting, Supply Chain, or related field.
• Experience in purchasing, sourcing, or administrative roles (poultry sector background / experience)
• Strong attention to detail and clear communication skills.
• Proficient in Excel/Google Sheets for price comparison and reporting.
• Familiar with procurement workflows and warehouse coordination.
• Fast learner, organized, and proactive.