Job Openings Secretary - Finance & Accounting Department

About the job Secretary - Finance & Accounting Department

Main Responsibilities

  1. Administrative Support
    • Manage schedules, appointments, and meetings for the CFO and Finance & Accounting team.
    • Prepare agendas, meeting minutes, and follow-up action items.
    • Organize and maintain departmental documents, files, and records.
  2. Correspondence & Communication
    • Draft, review, and distribute official correspondence, emails, and memos.
    • Act as a point of contact between the CFO, internal teams, and external parties.
    • Handle incoming and outgoing calls, letters, and packages.
  3. Documentation & Reporting
    • Assist in preparing financial and administrative reports as required.
    • Maintain confidentiality of financial and company information.
    • Support the preparation of presentations, proposals, and departmental documents.
  4. Logistics & Coordination
    • Arrange business travel, accommodation, and reimbursements for CFO and team.
    • Coordinate departmental events, training, and team meetings.
    • Manage office supplies and ensure smooth operations for F&A department needs.
  5. Compliance & Support
    • Ensure proper documentation for audits and compliance checks.
    • Support Finance & Accounting staff in administrative tasks to enhance efficiency.
    • Uphold company policies, procedures, and confidentiality standards.

Requirements

  • Bachelors degree in Business Administration, Secretarial Studies, Finance, or a related field.

  • Proven experience (minimum 2 years) as a Secretary, Executive Assistant, or Administrative Professional, preferably supporting senior management or within a Finance & Accounting environment.

  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital filing systems.

  • Excellent communication and interpersonal skills in both English and Bahasa Indonesia; ability to interact professionally with internal and external stakeholders.

  • High level of discretion and confidentiality when handling sensitive financial or company information.

  • Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and adapt in a fast-paced environment.

  • Detail-oriented, proactive, and able to work independently as well as collaboratively within a team.

  • Knowledge of basic finance or accounting processes will be an advantage.


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