Finance & Accounting Officer

We are currently assisting one of our clients, a well-established international school under a reputable educational foundation, in identifying a qualified Finance & Accounting Officer to join their Finance & Accounting team.

Key Responsibilities

1. Finance & Accounting Administration

• Record, monitor, and maintain daily financial transactions using Tally accounting software.
• Process and record transactions related to Accounts Receivable (AR), school fees, bookstore operations, purchases, and other school-related activities.
• Perform regular bank reconciliations by matching bank statements against transactions recorded in Tally and identifying any discrepancies.
• Ensure financial transactions are accurately recorded and properly supported by relevant documentation.
• Maintain complete and organized financial records and documentation.
• Assist the Finance team with financial reporting and other accounting-related activities as required.

2. Accounts Receivable & Parent Accounts

• Assist in monitoring and maintaining accurate Accounts Receivable and school fee records.
• Monitor outstanding school fee payments and assist with payment follow-ups when required.
• Communicate professionally with parents regarding school fees, invoices, payment information, and account-related queries.
• Assist in investigating and resolving payment discrepancies or account-related issues.
• Ensure all school fee transactions and supporting documentation are properly recorded and maintained.

3. School Bookstore & Inventory Management

• Manage the administrative and financial aspects of the school bookstore, including book ordering, sales, payments, and distribution.
• Collect book requirements and coordinate orders, deliveries, and distribution.
• Maintain accurate records of book purchases, sales, inventory, invoices, and payments.
• Coordinate with parents regarding book reservations, availability, out-of-stock items, invoices, payments, and delivery status.
• Record bookstore-related transactions in Tally and ensure all supporting documents are properly maintained.
• Conduct periodic physical stock checks of books, stationery, uniforms, and other consumable items.
• Identify and report inventory discrepancies when required.

4. Procurement & Vendor Coordination

• Coordinate the procurement of school supplies, equipment, materials, and other operational requirements.
• Prepare purchase requests and related documentation and coordinate the necessary approval process.
• Liaise with suppliers and vendors regarding quotations, purchase orders, invoices, deliveries, and payment documentation.
• Compare quotations and available options to support appropriate and cost-effective purchasing decisions.
• Monitor the status of orders and coordinate with relevant departments to ensure timely delivery.
• Maintain proper procurement and vendor-related records.

5. Documentation & Expense Settlement

• Review purchase requests, invoices, receipts, expense claims, and other supporting documents to ensure completeness and accuracy.
• Identify missing or incomplete documentation and coordinate with relevant staff to obtain the required information.
• Process and maintain records of expense settlements and reimbursements in accordance with internal procedures.
• Ensure all expenses are properly supported, approved, recorded, and filed.
• Maintain well-organized financial, procurement, bookstore, and administrative documentation for reporting and audit purposes.

6. General Administration & Coordination

• Provide finance and administrative support to various departments and school management as required.
• Coordinate with management, teachers, staff, parents, vendors, suppliers, and external parties regarding finance, procurement, bookstore, and administrative matters.
• Respond to finance-related inquiries in a professional and timely manner.
• Handle multiple financial and administrative tasks while maintaining a high level of accuracy, organization, confidentiality, and attention to detail.
• Perform other finance and administrative duties as assigned by the CFO or management.

Requirements & Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 2–4 years of relevant experience in accounting, finance, or finance administration.
• Experience in Accounts Receivable, bookkeeping, bank reconciliation, invoice processing, and financial administration.
• Experience using Tally accounting software is preferred.
• Experience in procurement, inventory management, or vendor coordination will be an advantage.
• Good understanding of basic accounting principles and financial documentation.
• Strong attention to detail with good numerical and analytical skills.
• Good organizational and time-management skills, with the ability to manage multiple tasks and priorities.
• Good communication and interpersonal skills, with the ability to communicate professionally with parents, vendors, staff, and management.
• Able to work independently as well as collaboratively within a team.
• High level of integrity, confidentiality, and accountability.
• Proficiency in Microsoft Office, particularly Excel.

Preferred / Advantageous

• Previous experience working in an international school, educational institution, foundation, or other service-oriented organization.
• Familiarity with school fee management, bookstore operations, or education-related procurement.
• Experience dealing directly with parents, vendors, or other external stakeholders.
• Working knowledge of English, both written and verbal.