Personal Assistant to CEO

We are seeking a highly capable and proactive Personal Assistant / Executive Assistant to support our CEO. This role covers both professional and personal matters, requiring strong multitasking skills, confidentiality, and the ability to anticipate needs. The CEO is meticulous and detailed, so the PA must take initiative and ensure reminders and priorities are always well managed.

Key Responsibilities

• Manage CEOs calendar, schedule, and priorities, ensuring timely follow-ups.

• Plan and coordinate company-wide meetings, senior team offsites, and events.

• Coordinate travel and accommodation arrangements, including ticketing and visas (domestic and international).

• Handle correspondence with internal and external parties.

• Prepare expense reports, manage staff gifts, anniversary presents, and employee cards.

• Oversee office assistants and drivers daily tasks.

• Implement and maintain administrative systems and procedures.

• Translate incoming documents, reports, and regulations.

• Handle CEOs personal and family matters (insurance, education, holiday travel, medical appointments).

• Manage Directors administrative tasks (expenses, insurance, cars, work permits, etc.).

• Support departments in seeking CEO approvals.

• Conduct research and prepare reports as requested.

• Act as the point of contact to ensure tasks and projects are followed up internally.

Requirements

• Bachelors degree in Secretary, International Relations, or Communication.

• Minimum 45 years of experience as PA/EA/Secretary.

• Strong organizational skills and proven ability to multitask.

• Proactive, assertive, and able to take initiative without constant reminders.

• Discretion and trustworthiness in handling confidential matters.

• Excellent communication skills (oral and written).

• TOEFL PBT 570 / CBT 230 / IBT 8889.

• Flexibility, adaptability, tact, and diplomacy.

• Preferably female, early 30s, single.