Vice President of Operations (On-site)

Principal Function:

• Oversees day-to-day operations of commercial architectural millwork and casework company
• Supervises office, shop & field personnel
• Plans and manages projects
• Assure projects are scheduled and delivered on time and budget
• Continuous improvement activities to increase productivity and profitability of the company
• Quality Assurance of products produced
• Must be able to multi-task
• Must be fluent in reading of architectural drawings
• Must comply with Employee Handbook and Safety Manual

Organization:

• Assist the President/CEO in providing leadership to the various departments.
• Works closely with the staff
• The relationship among the staff is to be one of mutual respect and trust, working together as a team.
• Be a good steward of the budget.

Requirements:

• 10 Years + experience in woodworking
• Must be familiar with LEED, FSC, AWI, AWI QCP, SEFA standards

Specific Responsibilities:

• Develop operation policies by evaluating and enforcing policies for products
• Oversee OSHA regulations & assure compliance
• Oversee Safety of the Organization
• Oversee Licensing requirements and maintain schedule of expirations and applications/reapplications
• Oversee Marketing, including PowerPoint Presentations to clients, website updates and marketing brochures
• Maintain & schedules vehicle maintenance and repairs

Human Resources Department

• Track staffing requirements
• Recruiting, hiring & training as needed
• Scheduling counseling
• Disciplining employees
• Ensures compliance with laws & regulations
• Assist in employee on-boarding

Financial

• Oversee accounts payable and accounts receivable
• Assist in preparing budgets
• Scheduling expenditures
• Analyzing variance and initiating corrective actions
• Review and approve operational invoices and forwarding to either President/CEO (costs in excess of $5,000) or to Accounting (costs less than $5,000)

Sales/Estimating Department

• Scheduling and conducting hand-off meetings
• Review bids for accuracy
• High level contract negotiations
• Assure accurate and complete turnover upon project award

Project Management Department

• Performs duties of a Project Executive to manage PM’s and APM’s
• Point of contact for the Client
• Review of all contracts prior to execution by President/CEO
• Maintain project schedules
• Coordinating Field Measuring
• Coordinate Site Visits
• Site Access Requirements
• Budget Reviews, including costs-to-complete
• Oversees monthly billings
• Review of returned submittals for accuracy and cost impacts

Engineering/Drafting Department

• Oversees assigning of projects to Engineers
• Oversees scheduling of Engineers
• Oversees assigning of projects to Drafters
• Oversees schedule of Drafters
• Internal review of shop drawings prior to submission to the client

Purchasing Department

• Oversees material inventory and purchases
• Approval of PO’s to be issued
• Oversees sub-subcontracts
• Oversees Shipping & Receiving
• Buyout negotiations as required
• Assist in identifying long lead items

Production Department

• Works in conjunction with Production Manager to oversee high-level shop operations
• Works in conjunction with Shop Foreman to ensure projects are progressing
• Conducts Safety Inspections as required
• Conducts Safety Meetings as required
• Oversee mockups, if needed

Installation Department

• Maintain Installation Schedule
• Schedule and conduct hand-off/page-turn
• Generate Installation Packets
• Scheduling of deliveries, temporary labor, equipment rental & accommodations
• Conduct site visits as needed
• Coordinate punch walk thru’s
• Oversee shortage/breakage/WO requirements
• Maintain schedules of and coordinate drug testing, badging & background checks