Job Openings Administrative Clerk | Office Assistant | Receptionist | Front Desk Agent

About the job Administrative Clerk | Office Assistant | Receptionist | Front Desk Agent

Job brief

We are seeking a highly organized and efficient Administrative Clerk to provide comprehensive support to our Team. You will play a vital role in ensuring the smooth daily operations of our office by handling a variety of administrative tasks with accuracy and diligence. You will be a proactive team player who thrives in a fast-paced environment and enjoys interacting with diverse stakeholders.

Responsibilities

    • General Office Management:
      • Manage incoming and outgoing mail and electronic correspondence.
      • Schedule meetings and appointments for team members.
      • Maintain and update calendars and databases.
      • Coordinate travel arrangements and expense reports.
      • Order and manage office supplies.
      • Prepare and process documents, including presentations, reports, and memos.
      • Maintain filing systems and records.
    • Administrative and Communication Support:
      • Greet visitors and answer phone calls professionally.
      • Provide accurate and timely information to staff and guests.
      • Follow up on inquiries and requests.
      • Liaise with internal and external stakeholders.
      • Compose and proofread various documents.
    • Project and Event Support:
      • Assist with planning and managing office events and projects.
      • Gather and prepare meeting materials.
      • Take minutes and document key decisions.
      • Handle travel arrangements and logistics for off-site events.
    • Technology and Software:
      • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications.
      • Ability to learn and adapt to new software systems.
      • Maintain basic IT knowledge for troubleshooting common technical issues.

Requirements

    • High school diploma or equivalent required.
    • Minimum of 1-2 years of administrative experience in a fast-paced office environment.
    • Excellent organizational and time management skills.
    • Strong verbal and written communication skills, with the ability to clearly and concisely convey information.
    • Attention to detail and accuracy in all tasks.
    • Ability to prioritize and multitask effectively.
    • Positive and helpful attitude, with a willingness to learn and adapt to new situations.
    • Proficient computer skills, including typing speed and internet navigation.