Finance Admin

About the company: Our U.S partner company is a global creative branding agency specializing in trend-forward, sustainable merchandise. Our team of branded merchandise professionals partners with enterprise-level companies to design and brand merchandise at scale, while managing complex seasonal and long-term e-commerce stores, fulfilment and kitting projects, uniform and award programs, and large-volume retail initiatives.

We collaborate with household-name brands and have built a reputation over the past 10 years for exceptional customer service, creativity, and a human approach to business. We are proud to be a member of 1% for the Planet and was named Counselor Magazines #1 Best Place
to Work in our industry for companies with 26-100 employees.

Job Description: The Finance Admin, Production Support will manage prepayments, vendor
payments, and credit card expenses within the company. This role will collaborate closely with
the production team to ensure timely payments as orders progress. The position will also
oversee credit card expense categorization, assist with employee reimbursements, and support
the Accounts Payable team to ensure accurate bill processing in QuickBooks Online. The
Finance Admin will play a key role in maintaining efficient financial operations across various
departments.

Essential Responsibilities:
Work closely with the production team to ensure prepayments are made on time as orders progress.
Oversee the categorization of credit card expenses in QuickBooks Online.
Process and track vendor prepayments in accordance with production schedules.
Assist with employee expense reports and reimbursements, ensuring accuracy and compliance.
Ensure all bills are submitted to the Accounts Payable team for timely entry into QBO.
Monitor and follow up on credit card expenses and approvals for timely processing.
Collaborate with finance team members to maintain accurate financial records.
Ensure proper coordination between finance and production teams to support financial operations.

Minimum Qualifications:
1+ years of experience in finance or accounting roles.
Proficiency in QuickBooks Online or similar accounting software
Strong understanding of credit card expense management and vendor payments.