About the job Office Manager
Tahche Outsourcing Services Inc. is an outsourcing company based in Cebu City, Philippines with clientele all over the United States. We have over 300 Rockstar employees across various industries and we are continuously expanding fast.
We are seeking a highly detail-oriented and organized Office Manager who is responsible for ensuring the efficient operation of the office environment by managing day-to-day administrative tasks, coordinating office activities, and providing support to staff and leadership. The role involves overseeing office supplies, maintaining office facilities, managing vendor relationships, handling correspondence, and supporting internal processes to ensure a smooth and productive workplace. The Office Manager will serve as the point of contact for office-related inquiries, coordinate meetings and events, and contribute to fostering a positive and organized work environment.
This is a full-time role, on a US shift and on a Work in the office (Cebu) work setup.
If you have the right skill set, this may be your opportunity to enter this fast-growing organization.
Technical Knowledge:
Proficiency in office management systems, tools, and software (e.g., MS Office Suite, ERP systems).
Knowledge of procurement, budget management, and financial reporting principles.
Familiarity with health and safety regulations and best practices.
Management Skills:
Ability to supervise and develop administrative staff, fostering a collaborative and efficient team environment.
Skilled in managing projects and coordinating cross-functional teams for office-related initiatives.
Interpersonal Skills:
Excellent organizational and multitasking abilities to handle diverse responsibilities.
Strong verbal and written communication skills to interact with staff, vendors, and leadership effectively.
Capacity to identify process inefficiencies and implement practical solutions.
Problem-Solving
Address operational challenges by developing and implementing efficient processes and procedures.
Resolve conflicts or issues among administrative staff to ensure a harmonious workplace.
Analyze budget discrepancies and implement cost-saving measures without compromising quality or service.
Identify and mitigate risks related to office safety, compliance, and vendor relationships.
Administrative Oversight:
Ensure day-to-day operations run smoothly by managing office supplies, facilities, and maintenance needs.
Maintain compliance with company policies and industry regulations.
People Management:
Supervise and mentor administrative staff, ensuring clear roles and high performance.
Budget and Expense Management:
Monitor and manage office budgets, ensuring financial efficiency and adherence to reporting standards.
Communication and Coordination:
Serve as the primary point of contact for internal and external communications related to office management.
Effectively liaise with vendors and contractors to uphold service quality.
Strategic Support:
Provide leadership with accurate reports, insights, and recommendations to enhance office operations.
Drive projects related to office efficiency, relocations, or reorganizations.
Health and Safety:
Collaborate with the facilities and maintenance manager to ensure compliance with health and safety standards.
Organize emergency drills, maintain safety equipment, and foster a safe work environment.