Virtual Assistant

We are seeking a highly analytical and detail-oriented Virtual Assistant to support our growing team in Digital Advertising! This role will be responsible for providing high-level admin support to cross-functional teams.

Key Duties and Responsibilities:

• Calendar/Schedule Management

  • Schedule and organize various types of meetings for Ryan, including but not limited to: Coffee meetups, Quick connects, Podcast pre-calls, Podcast recordings, Client meetings, and Internal team meetings

  • Ensure all meetings are confirmed and reminders are set.

  • Coordinate with participants to find mutually available times.

  • Manage the calendar(s) to avoid conflicts and optimize schedules.

  • Setting up Zoom meetings and formatting of calls

  • Schedule/calendar management for Courageous internal and external meetings

• Admin Support

  • Admin support as needed for various executives

  • Misc. Research (address lookups, project based inquiries, etc.)

  • Item procurement: internal and misc. client needs

    • Book Ordering

  • File Management

  • Weekly call with Team

  • Client Experience (client gifting, project kick offs, etc.)

  • Invoice support - assistance managing accounts payable/accounts receivable

• Event Management

  • Planning, prep, logistics for Courage Week (One off projects)

  • Outreach to organizations and events for speaking opportunities

  • Content/Website

• Proofreading support: emails, documents, creative pieces

  • Updates to websites

  • Keynote editing and proofreading for various client and internal projects

  • Asset creation in Canva

  • Keynote/Speaking Outreach

Requirements/Qualifications:

• Working knowledge of Microsoft Office (Excel, PPT) and Google Suite (Google Drive, Sheets, Slides)

• Use of Slack for ongoing communication and Asana for Project Management (can train if no prior experience)

• With at least 3-5 years of relevant operations support experience