Administrative Assistant

Role Overview: We are hiring a full-time Admin / Executive Assistant to support a US-based executive with daily operational and administrative tasks. This role is designed to offload recurring work, organize workflows, and keep day-to-day activities running smoothly so the executive can focus on higher-value business priorities. 

This is a generalist EA role—ideal for someone who enjoys structure, organization, and being a dependable right-hand to a busy leader. You will handle both routine workflows and one-off requests in a fast-moving environment. 

Key Responsibilities: 

• You will be responsible for a mix of daily operations, reporting, and administrative support, including: Inbox & Communication Support 
• Manage and declutter inboxes 
• Handle basic email replies and follow-ups 
• Organize and flag priority messages Outreach & Campaign Support 
• Build and send daily email outreach campaigns using MailSuite (Gmail plugin) 
• Use templates and contact lists (training provided) Reporting & Tracking 
• Prepare simple daily, weekly, and monthly reports 
• Pull numbers from spreadsheets and platform reports 
• Track items such as spend, applies, CPA, and performance per job Vendor & Account Support 
• Log in to vendor portals 
• Communicate with support teams via chat or email 
• Resolve billing issues, overcharges, or account problems General Admin Tasks 
• Maintain Google Sheets, Docs, and basic records 
• Assist with ad-hoc operational tasks as needed Required Profile We are looking for someone who is reliable, organized, and comfortable working directly with an executive. 

Must-haves: 

• 1–2 years of experience supporting a VP-level executive or similar leadership role 
• Strong written and spoken English 
• Comfortable working in Gmail, Google Sheets, and Google Docs 
• Tech-savvy and quick to learn new tools and workflows 
• Comfortable with screen-sharing, live training, and frequent communication Tools 

Youll Use:

• Google Workspace (Gmail, Sheets, Docs) 
• MailSuite (email campaign tool – training provided) 
• Vonage Softphone for calling