Executive Assistant

We are a fast-growing outsourcing company that connects top Filipino talent with global opportunities. As we scale, we are seeking a highly motivated and experienced Recruitment Lead to drive our talent acquisition efforts and build a world-class team that powers our mission.

We are seeking a highly intelligent, motivated, and strategic Executive Assistant based in Cebu, who is sharp, resourceful, and capable of managing both the big picture and small details. You will work closely with a busy executive, assisting in managing day-to-day operations, special projects, calendar, communication, and coordination taskswhile also providing thoughtful input on business and lifestyle decisions.

This is not your typical EA role. Youll be expected to think ahead, communicate clearly, and bring insights and recommendations just take notes. You should be a self-starter who thrives in a fast-paced, sometimes ambiguous environment and is deeply familiar with Cebu's lifestyle scene.

This is a full-time role, and a Hybrid setup.

If you have a suitable skill set, this may be your opportunity to enter this fast-growing organization.

DUTIES & RESPONSIBILITIES:

• Executive Support: Manage calendar, appointments, emails, travel planning, and personal scheduling.

• Lifestyle Coordination: Research and recommend high-end restaurants, activities, and experiences in and around Cebu.

• Project & Task Management: Use tools like Asana, Google Workspace, and Excel to keep projects on track and organized.

• Design & Presentation Support: Assist with slide decks, branding materials, and visual content using Canva and Google Slides.

• Communication: Draft and respond to professional emails, messages, and reports.

• Research & Insights: Conduct industry and market research (especially in tech), and synthesize findings into actionable insights.

• Technology Liaison: Support software-related projects and communicate with development teams; some familiarity with software development concepts is a plus.

• Strategic Thinking: Offer thoughtful opinions and suggestionsespecially when a different perspective is valuable.

• Cross-Cultural Fluency: Navigate communication and collaboration with US-based teams and partners, understanding Western business etiquette and tone.

REQUIREMENTS:

• Location: Based in Cebu, Philippines (knowledgeable about Cebus upscale food and leisure scene)

• Experience: 24 years in an Executive Assistant, Project Coordinator, or similar role

• Education: Bachelor's degree preferred

• Mindset: Strategic, thoughtful, proactive, respectful, unafraid to speak up

• Cultural Fluency: Comfortable with U.S. business culture, etiquette, and communication style

• Tools Proficiency:

  • Asana or other task/project management platforms

  • Google Workspace (Docs, Sheets, Calendar, Gmail)

  • Microsoft Excel (Intermediate level or higher)

  • Canva or basic design/presentation tools

BONUS POINTS IF YOU HAVE:

• Basic understanding of software development workflows (e.g., Agile, Git, APIs, or product development cycles)

• Previous experience supporting C-level executives

WHAT YOULL GAIN:

• The opportunity to work closely with a high-performing executive

• Exposure to exciting projects across business, tech, and lifestyle

• Autonomy and the chance to contribute meaningfully to decision-making

• A collaborative and respectful work culture

• Competitive compensation (based on experience)