Introduction
Sweve Tech Ltd (hereinafter referred to as "the Company") is committed to protecting the privacy and personal data of all job applicants and employees, including remote workers, onsite workers, hybrid workers, and contract workers. This Privacy Policy outlines how we collect, use, disclose, and protect personal data in compliance with applicable data protection laws.
1. Data Collection
1.1 Applicants:
We collect the following personal data from job applicants:
- Identification Information: Name, address, phone number, email address, date of birth.
- Professional Information: Resume, cover letter, educational background, work history, references.
- Background Information: Criminal record checks, credit checks (where applicable), and other background checks.
- Application Information: Position applied for, application status, interview notes, and any other information provided during the recruitment process.
1.2 Employees (Remote, Onsite, Hybrid, Contract):
Once hired, we collect additional personal data from employees, including but not limited to:
- Employment Information: Job title, department, supervisor, work location, employment contract details.
- Compensation Information: Salary, benefits, tax information, bank account details for payroll.
- Performance Information: Performance reviews, disciplinary records, attendance records.
- Health Information: Medical records, health and safety incident reports, information related to workplace accommodations.
- Equipment Information: Details of company-provided equipment for remote and hybrid workers.
2. Data Use
We use the collected personal data for the following purposes:
2.1 Recruitment and Hiring:
- To evaluate and process job applications.
- To conduct interviews and assessments.
- To verify the information provided by applicants.
- To communicate with applicants regarding their application status.
2.2 Employment Management:
- To administer payroll and benefits.
- To manage employee performance and development.
- To maintain employee records and manage employment contracts.
- To ensure workplace health and safety.
- To provide and manage company equipment for remote and hybrid workers.
2.3 Legal Compliance:
- To comply with applicable labor and employment laws.
- To comply with tax, social security, and other statutory requirements.
- To respond to legal processes or inquiries from government authorities.
2.4 Communication:
- To communicate with employees about employment-related matters.
- To facilitate communication and collaboration among team members.
3. Data Sharing
We may share personal data with the following parties:
3.1 Service Providers:
- Third-party service providers who assist us with recruitment, payroll, benefits administration, background checks, and IT services.
3.2 Government Authorities:
- Regulatory and government authorities as required by law.
3.3 Vendors:
- Vendors who supply company-provided equipment to remote and hybrid workers.
3.4 Other Third Parties:
- Other third parties with the consent of the individual or as otherwise required or permitted by law.
4. Data Protection
4.1 Security Measures:
- We implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, and destruction.
- Access to personal data is restricted to authorized personnel only.
4.2 Data Retention:
- We retain personal data for as long as necessary to fulfill the purposes for which it was collected or as required by law.
- Personal data that is no longer needed is securely deleted or anonymized.
5. Data Subject Rights
Individuals have the following rights regarding their personal data:
5.1 Right to Access:
- The right to request access to their personal data and obtain a copy of the information we hold.
5.2 Right to Rectification:
- The right to request correction of inaccurate or incomplete personal data.
5.3 Right to Erasure:
- The right to request deletion of personal data, subject to legal and contractual obligations.
5.4 Right to Restriction:
- The right to request restriction of processing of their personal data under certain circumstances.
5.5 Right to Data Portability:
- The right to receive their personal data in a structured, commonly used, and machine-readable format and to transfer it to another data controller.
5.6 Right to Object:
- The right to object to the processing of their personal data, including for direct marketing purposes.
5.7 Right to Withdraw Consent:
- The right to withdraw consent at any time where processing is based on consent.
6. International Data Transfers
Where personal data is transferred to countries outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place to protect the data, such as using standard contractual clauses approved by the European Commission.
7. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be communicated to applicants and employees, and the updated policy will be posted on our website.
8. Contact Us
For any questions or concerns about this Privacy Policy or the handling of personal data, please contact:
Data Protection Officer
Sweve Tech Ltd
Email: info@swevetech.com
By submitting an application or accepting employment with Sweve Tech Ltd, individuals acknowledge that they have read, understood, and agree to this Privacy Policy.