Finance and Administration Officer

The Finance and Administration Officer will be responsible for managing the financial operations and administrative functions of the organization. This role requires a highly organized, detail-oriented individual with a strong background in finance and administration, capable of maintaining financial health and ensuring efficient administrative processes. The candidate must be proficient in French and English, as the role involves communication with multiple international subsidiaries. This position offers a hybrid working arrangement, with both remote and in-office work in Mauritius.

Key Responsibilities:

1. Financial Management:

- Oversee day-to-day financial operations, including accounts payable, accounts receivable, payroll, and general ledger.

- Prepare financial statements, budgets, forecasts, and financial reports.

- Monitor and manage cash flow to ensure adequate liquidity.

- Conduct financial analysis and provide insights to support strategic decision-making.

- Ensure compliance with local and international financial regulations and standards.

- Coordinate audits and liaise with external auditors and regulatory authorities.

- Implement and maintain financial policies, procedures, and internal controls.

2. Budgeting and Forecasting:

- Assist in the preparation and monitoring of annual budgets.

- Conduct variance analysis and report on financial performance against budget.

- Provide recommendations for budget adjustments and improvements.

3. Administrative Management:

- Oversee office administration, including procurement, facility management, and general office upkeep.

- Ensure efficient and effective administrative support to all departments.

- Manage administrative staff and ensure their roles and responsibilities are clearly defined and executed.

- Maintain company records and ensure proper documentation and filing systems are in place.

- Coordinate company events, meetings, and travel arrangements.

4. Compliance and Risk Management:

- Ensure compliance with all legal, regulatory, and corporate requirements.

- Identify and manage financial and administrative risks.

- Develop and implement risk mitigation strategies.

5. HR and Payroll:

- Manage payroll processing and ensure timely and accurate payment to employees.

- Assist in HR functions such as recruitment, onboarding, and employee record management.

6. International Coordination:

- Communicate and coordinate with multiple international subsidiaries to ensure consistency and accuracy in financial reporting and administrative processes.

- Provide support and guidance to subsidiary offices in financial and administrative matters.

7. Reporting:

- Prepare and present financial reports to senior management and stakeholders.

- Provide regular updates on financial status and administrative activities.

Qualifications:

- Bachelors degree in Finance, Accounting, Business Administration, or a related field. A professional qualification (e.g., ACCA, CPA) is preferred.

- Minimum of 3-5 years of experience in finance and administration roles.

- Strong knowledge of financial management principles and practices.

- Proficiency in financial software and Microsoft Office Suite.

- Excellent analytical, problem-solving, and decision-making skills.

- Strong organizational and multitasking abilities.

- High level of integrity and attention to detail.

- Excellent communication and interpersonal skills.

- Proficiency in French, both written and spoken, is required.

- Knowledge of local financial regulations and standards in Mauritius.

Work Environment:

The Finance and Administration Officer will work in a professional office environment, with the flexibility of a hybrid remote and in-office work arrangement. Occasional travel may be required for meetings, audits, and training.