Procurement & Logistics Officer

SECTION I: JOB PURPOSE

The Procurement and Logistics Officer is responsible for managing and overseeing the purchasing and logistics operations within the organization. This role involves sourcing and procuring goods and services, negotiating with suppliers, and ensuring timely delivery of products. Additionally, the officer coordinates the logistics of shipping and receiving, maintaining inventory control, and ensuring compliance with laws and regulations.

SECTION II: KEY RESPONSIBILITIES

Key Responsibilities:

• Procurement Management: Develop and implement procurement strategies to optimize efficiency and cost-effectiveness.
• Conduct market research to identify potential suppliers and evaluate their offerings.
• Negotiate contracts and terms with vendors and suppliers to secure advantageous terms.
• Purchase goods, materials, components, or services in line with specified cost, quality, and delivery targets.
• Ensure the organization's procurement policies are followed and recommend improvements.
• Logistics Coordination: Plan and manage logistics, warehouse, transportation, and customer service activities.
• Oversee and coordinate the entire order cycle to enhance business development and ensure sustainability and customer satisfaction.
• Manage inventory as well as warehouse, transportation, and other logistics processes.
• Develop new strategies to streamline processes and reduce cost.
• Documentation and Compliance: Prepare and process requisitions and purchase orders for supplies and equipment.
• Monitor and forecast upcoming levels of demand and keep track of deliveries.
• Maintain records of goods ordered and received.
• Ensure compliance with all national and international procurement and logistics regulations.
• Communication and Collaboration: Coordinate with other departments to ensure proper logistics operations. Communicate with suppliers, retailers, customers, etc. to achieve profitable deals and mutual satisfaction.
• Collaborate with technical staff and senior management on budgeting, forecasting, and reporting.

SECTION III: KNOWLEDGE & SKILLS

Educational and Technical Qualifications:

• Strategic Sourcing: Expertise in vendor management and partner relationships.
• Negotiation Skills: Strong negotiation skills to secure favorable terms.
• Analytical Skills: Strong ability to analyze data and logistics to make sound business decisions.
• Communication Skills: Excellent verbal and written communication skills.
• Problem-Solving Skills: Ability to solve problems efficiently and effectively.
• Qualifications: Bachelors degree in Business Administration, Logistics, Supply Chain Management, or a relevant field.
• Proven experience as a Procurement Officer, Procurement Manager, or a similar position.
• Familiarity with sourcing and vendor management.
• A solid understanding of supply chain and inventory management systems.
• Advanced knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.

Language Skills:

• Written and spoken English is essential. Knowledge of Arabic will be an added advantage.

Years of Experience:

• Minimum 4 year of related experience

Nature of Experience:

• Minimum 4-6 years of related experience in a similar role.