Supervisor Lining

Job Specific Accountabilities

Type, proofread and distribute a variety of material such as letters, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.
Complete and process standard forms, and prepare routine letters and reports from brief notes or verbal instructions.
Establish and maintain a filing system. Requisitions, maintains and distribute office stationery and supplies.
Receive telephone call at the office of assigned supervisor, answer queries and schedule appointments. prepare a list of telephone contacts and position for communication, invitation and letter address.
Answer and make telephone calls. Take down and pass messages as directed.
Receive, sort and distribute all incoming mail. Make copies as needed and presents to supervisor. Prepare outgoing mail for dispatch. Maintain a proper register and tracking for incoming / outgoing mail.
Arrange for meetings as instructed that includes arranging conference rooms, visual aids and refreshments, attending meetings to take minutes and scheduling the meeting appointment with the participants.
Perform other similar or related duties as assigned, such as compiling and circulating data, etc.

Minimum Qualification

Secondary School certificate

Minimum Experience, Knowledge & Skills

4 years experience in data preparation and computer operations support in a large organization.
Good knowledge of office management systems & procedures.
Good communication skills.