Tender & Contract Specialist

Job Description & Responsibilities

* Responsible for the preparation, submission and administration of tenders and contracts related to drilling services and operations

* Experience as work/support drilling, completion, workover (incl. ESP replacement) operations as engineer

* Experience as tender, contract coordinating / monitoring / negotiation / technical evaluation as Contract Administrator.

* Should have experience in tendering , procurement planning, related document preparation, evaluation for Market Survey, Contract negotiation etc.

Tender Management:

* Lead and coordinate the preparation, submission, and evaluation of tenders for drilling contracts, ensuring compliance with client specifications and regulatory requirements.

* Review tender documentation, ensuring all necessary information, including technical, commercial, and financial data, is included.

* Work closely with engineering, operations, and finance teams to gather relevant information, cost estimates, and technical inputs required for tender submissions.

* Prepare detailed and accurate bid packages, ensuring that all submission deadlines are met.

* Identify tendering risks and propose solutions to mitigate them, ensuring maximum competitiveness while safeguarding company interests.

Contract Management:

* Manage the entire lifecycle of contracts related to drilling operations, including drafting, reviewing, and negotiating contract terms and conditions.

* Ensure all contractual terms meet legal, commercial, and operational requirements and protect the company's interests.

* Monitor the execution of contracts, ensuring compliance with agreed timelines, budgets, and performance standards.

* Proactively manage amendments, variations, and extensions to contracts as required.

* Collaborate with legal, technical, and project teams to address any contractual disputes, claims, or issues that arise during the contract execution.

* Identify and assess potential risks in both tendering and contracting phases, including legal, operational, and financial risks.

* Ensure compliance with all relevant UAE laws, industry regulations, and health and safety standards, particularly those specific to drilling operations.

* Advise management on risk mitigation strategies and implement safeguards in contractual terms and tender proposals.

* Maintain a comprehensive understanding of contractual obligations and enforce compliance across various projects.

* Act as the main point of contact between internal teams (operations, legal, finance, etc.) and external stakeholders (clients, contractors, subcontractors).

* Maintain strong working relationships with clients, suppliers, and contractors to ensure alignment of expectations and smooth project execution.

* Assist in resolving disputes or issues between parties involved in tendering or contract management processes.

* Assist in preparing accurate cost estimates for tender submissions based on project scope and technical requirements.

* Monitor the financial performance of contracts and ensure that costs are controlled, invoicing is accurate, and payments are received on time.

* Track the financial aspects of contracts, including variations, claims, and potential cost overruns, to ensure they remain within budget.