Office Manager | In'l Law Firm | HKG

Our client is a fast-growing, internationally recognizsed law firm with ambitious plans to expand its footprint in Hong Kong. Although small, the Hong Kong office is a key part of this firm's global strategy, and we are looking for a dynamic and hands-on Office Manager to join this office. This is a unique opportunity to play a pivotal role in shaping the future of the firm's Hong Kong operations, with a direct impact on the firm's talent strategy and office culture.

Role Overview:
As the Office Manager, you will be the backbone of the Hong Kong office, ensuring smooth day-to-day operations and creating a productive, efficient, and welcoming environment for its staff. You will manage a lean team of back-office staff, oversee office facilities, and act as the primary point of contact for vendors, landlords, and service providers. This role requires a proactive, hands-on, resourceful, and detail-oriented professional who thrives in a fast-paced, small-office environment and is comfortable wearing multiple hats.

Key Responsibilities:

• Office Operations: Oversee the day-to-day management of the office, including facilities, catering, and office supplies, ensuring a seamless and efficient working environment.
• Facilities Management: Liaise with landlords, manage office leases, and coordinate maintenance and repairs to ensure the office is well-maintained and compliant with health and safety regulations.
• Team Leadership: Recruit, manage and mentor a team of administrative and other back-office staff, fostering a collaborative and high-performing culture.
• Induction & Onboarding: Lead the induction process for new joiners, ensuring they are well-integrated into the firm and have the resources they need to succeed.
• Vendor Management: Negotiate and manage relationships with external vendors, including IT, cleaning, and catering services, to ensure cost-effective and high-quality service delivery.
• Talent Strategy: Collaborate with senior management to shape the firms talent strategy in Hong Kong, contributing to recruitment, retention, and employee engagement initiatives.
• Process Improvement: Identify opportunities to streamline operations, reduce costs, and improve efficiency, leveraging your experience in lean and hands-on office management.

YOU: 

• Experience: Minimum 5 years of office management experience, preferably within a reputable law firm or professional services environment. Experience working in a small office or start-up operation is highly desirable.
• Skills:
  • Exceptional organisational and multitasking abilities.
  • Strong communication and interpersonal skills, with the ability to build relationships at all levels.
  • Hands-on, proactive approach with a focus on problem-solving and delivering results.
  • Ability to work independently and manage a lean team effectively.
• Mindset: A forward-thinking individual who is excited by the opportunity to shape the direction of a growing office and contribute to the firms long-term success.

ON OFFER: 

• Career Growth: The opportunity to play a key role in the aggressive growth and transformation of a law firm office, with a voice in shaping the firm's talent strategy as well as your own career path.
• Impact: A chance to make a meaningful impact in a small but dynamic office, where your contributions will be highly visible and valued.
• Reputation: Join a reputable international law firm with a fast growing global presence and a commitment to excellence.
• Support: A collaborative and supportive work environment where innovation and initiative are encouraged.