Admin / HR Coordinator (with ServiceFusion experience) - Remote

Job Title: Admin / HR Coordinator

About the Client:

Is a US-based electrical contracting company providing residential and light commercial services. They specialize in electrical repairs, wiring, panel upgrades, and installations, delivering reliable, professional, and licensed services to their clients.

Overview:

The Admin/HR Coordinator supports company operations by handling all administrative, clerical, and human resources functions. This person ensures smooth day-to-day office management, employee relations, and compliance with employment and safety regulations while assisting the operations and field teams with scheduling, invoicing, and documentation management.

Responsibilities:

Office Administration:

• Manage correspondence, file organization, and digital records.
• Prepare invoices, proposals, estimates, and service reports for customers.
• Process payments and deposits; track accounts receivable and payable.
• Support project documentation, including permits, inspections, and close-out packets.

Human Resources Duties:

• Manage employee onboarding and offboarding (applications, new hire forms, ID verification, safety orientation, policy acknowledgment).
• Maintain employee files (certifications, drivers licenses, safety training, performance records).
• Handle timecards, PTO requests, and attendance tracking.
• Assist with weekly payroll processing and verify time reports from field crews.
• Ensure compliance with state and federal employment laws (EEO, OSHA, I-9,W-4, etc.).
• Manage benefits enrollment and employee communication.

Accounting & Financial Coordination:

• Support inventory tracking and purchase order management.
• Enter bills and receipts into accounting software (QuickBooks or similar).
• Assist with job costing and expense tracking for each project.
• Generate financial reports as requested by management.

Qualifications:

• Experience in administrative, secretarial, or HR support, preferably with US client/account exposure.

• Skilled in office administration, payroll, HR processes, and financial coordination.

• Proficient in QuickBooks, Service Fusion, SmartSheets, and Power BI.

• Strong organization, attention to detail, and excellent communication skills.

Schedule: Night Shift

Setup: Remote

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package

  • HMO Day 1 + FREE dependent coverage

  • De minimis and allowances

  • Attendance bonus

  • Paid time offs

• Company-provided work setup (laptop, monitor, accessories)

• Training, career growth, and global exposure

• A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, wed love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!