Accounts Payable Clerk - US Accounting (Remote)

Job Title: Accounts Payable Clerk (Remote)

Job Overview

The Accounts Payable Clerk plays a vital role in the company's finance department by ensuring that all invoices are processed, recorded, and paid accurately and on time. This individual will handle the company's payments, manage vendor relationships, and help maintain financial integrity through accurate record-keeping.

RESPONSIBILITIES:

• Review, verify, and enter invoices into the accounting system

• Match invoices with purchase orders, item receipts, and other supporting documents

• Resolve discrepancies in invoices and documentation with vendors or internal departments

• Prepare and process electronic transfers, check runs, and other forms of payment

• Ensure that payments are made according to the agreed terms and company policies

• Monitor due dates to ensure payments are timely and avoid late fees or penalties

• Process employee expense reports, ensuring compliance with company policies and proper documentation.

• Verify receipts and accuracy of expenses for reimbursement

• Maintain and update financial records related to accounts payable

• Ensure all payment transactions are accurately documented for audit purposes

• Organize and maintain digital copies of relevant records (invoices, payment receipts, etc.)

• Assist in the reconciliation of accounts payable ledger to ensure that all payments are accounted for and properly posted

• Prepare and maintain reports related to accounts payable (e.g., aging reports, vendor analysis)

• Support month-end closing by ensuring all outstanding invoices and payments are posted

• Manage vendor tax documentation by obtaining and validating W-9 and W8-BEN forms, maintaining accurate vendor records, and supporting the preparation, reconciliation, and filing of annual 1099 reporting.

• Adhere to company policies, procedures, and financial regulations regarding the processing of payments

• Assist in internal audits of financial transactions and ensure that records are compliant with legal and financial standards

• Identify and recommend process improvements for greater efficiency in the accounts payable process

• Work closely with procurement, accounting, and other departments to ensure smooth financial operations

• Assist with special projects or reports as required by management

• Perform other duties as assigned

• Accuracy in Data Entry: Ensuring invoices, payments, and records are entered correctly.

• Invoice Verification: Ability to spot discrepancies between invoices, purchase orders, and receipts

• Meeting Deadlines: Managing a high volume of invoices and ensuring payments are made on time to avoid late fees or penalties
• Prioritizing Tasks: Handling multiple tasks simultaneously, such as processing invoices, resolving discrepancies, and answering vendor inquiries

• Handling Sensitive Information: Maintaining confidentiality with financial and vendor data.

• Ethical Behavior: Ensuring all financial transactions are conducted ethically and in compliance with company policies and legal standards.

• High school diploma or equivalent; an associate's degree or certification in accounting or finance is preferred

• 1-3 years of experience in an accounts payable or general accounting role

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel

• Familiarity with NetSuite ERP systems is a plus

Schedule: Night Shift

Setup: Remote

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package
  • HMO Day 1 + FREE dependent coverage
  • Allowances
  • Attendance bonus
  • Paid time offs
• Company-provided work setup (laptop, monitor, accessories)
• Training, career growth, and global exposure
• A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!