Job Openings Accounting Manager (Remote)

About the job Accounting Manager (Remote)

Job Title: Accounting Manager
Reports To: CFO

About the client:
The client is a market research technology company that provided programmatic access to online survey data. Acquired by a global software leader that provides technology for gathering market and consumer insights, the company developed solutions for market research automation and connected researchers with online audiences worldwide. The combined entity became a global leader in insights, and the former Lucid platform is now accessible via cint.com.

Overview:
The Accounting Manager will ensure accurate, compliant, and timely financial reporting across all entities, leveraging the Companys integrated systems, including QuickBooks Online Advanced, Bill.com, and related tools.
Core Systems: QuickBooks Online Advanced, Bill.com, Expensify, Fishbowl, HubSpot, Monday.com, and integrated banking platforms.

Responsibilities:
A. General Accounting & Bookkeeping
  • Maintain complete and accurate general ledgers for each entity in QuickBooks Online Advanced.
  • Record daily transactions, including journal entries, deposits, accruals, and intercompany transfers.
  • Perform monthly reconciliations for bank, credit card, and merchant accounts.
  • Manage depreciation schedules, prepaid expenses, and recurring journal entries.
  • Maintain organized digital documentation for all transactions and reconciliations on shared drive.
B. Accounts Payable (A/P) - via Bill.com
  • Centralized through Bill.com for all vendor invoice processing, approval workflows, and payments.
  • Review and code invoices to the proper entity, department, and account per the chart of accounts.
  • Route invoices for approval within Bill.com according to pre-defined workflows.
  • Manage vendor database, ensuring W-9s and compliance documents are current.
  • Reconcile A/P aging reports monthly and resolve discrepancies promptly.
  • Provide visibility into upcoming payables and due dates through shared Bill.com dashboards.
C. Accounts Receivable (A/R) - via Bill.com
  • Invoice customers directly through Bill.com, ensuring consistency across entities.
  • Generate invoices based on POs, order confirmations, or service delivery data (sourced from Fishbowl or internal CRM).
  • Maintain customer records and monitor payment status via Bill.com dashboards.
  • Record and reconcile customer payments to QBO accounts.
  • Manage credit memos, refunds, and adjustments as directed by the CFO.
  • Generate monthly A/R aging reports and follow up on past-due accounts.
D. Payroll, Expenses, and Banking
  • Coordinate payroll processing through Intuit Payroll (handled within QBO).
  • Review and categorize expense submissions through Bill.com.
  • Reconcile corporate credit card accounts and reimbursements.
  • Support ACH and bank transfers, maintaining accurate records of cash flow.
  • Assist with annual 1099 preparation and vendor compliance.
E. Month-End and Year-End Close
  • Prepare and execute monthly close checklists for each entity.
  • Reconcile all balance sheet accounts and post adjusting entries.
  • Generate monthly financial packages including:
  • Profit & Loss
  • Balance Sheet
  • Cash Flow Statement
  • Variance and trend analysis
  • Prepare consolidated financials for Lucid Holdings.
  • Support year-end tax preparation and CPA reviews with clean documentation.
F. Financial Reporting & Analysis
  • Maintain management dashboards with CFO for real-time KPIs.
  • Track sales, margins, and cash flow performance.
  • Assist CFO with budgeting, 13-week cash flow forecasting, and variance reporting.
  • Provide ad hoc reports on vendor spending, cost trends, and profitability.
G. Compliance, Controls, and Documentation
  • Ensure adherence to GAAP and internal accounting policies.
  • Assist with external CPA and auditors to support reviews or filings.
  • Participate in process improvement initiatives for automation and efficiency.

Qualifications:
Educational Background
  • Bachelors degree in Accounting, Finance, or a related field.
  • CPA license or ongoing CPA studies is a plus, but not strictly required.
Work Experience
  • 3 - 5 years of experience in general accounting and bookkeeping, preferably in a multi-entity or shared services environment.
  • Proven experience managing QuickBooks Online Advanced, Bill.com, and Intuit Payroll.
  • Prior exposure to month-end and year-end closing processes.
  • Experience supporting CPA reviews or audits is advantageous.
  • Familiarity with U.S. GAAP and financial statement preparation is essential.
Technical Skills
  • QuickBooks Online Advanced: managing general ledgers, journal entries, and reconciliations.
  • Bill.com: handling both A/P and A/R, invoice routing, and payment workflows.
  • Intuit Payroll: coordinating payroll runs and ensuring accurate categorization.
  • Excel / Google Sheets: strong proficiency for financial reporting, variance analysis, and data reconciliation.
  • Knowledge of Fishbowl or other inventory/CRM systems is a plus.
  • Understanding of accounting software integrations and process automation tools.
Core Competencies
  • Strong analytical and reconciliation skills.
  • Attention to detail with high accuracy in data entry and reporting.
  • Excellent organizational skills for managing documentation and multi-entity accounting.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Effective communicator who can collaborate with the CFO, vendors, and cross-functional teams.
  • Process-oriented mindset, keen on improving workflows and automating manual tasks.
Preferred Qualifications
  • Prior experience working with U.S.-based clients or outsourced accounting firms.
  • Exposure to consolidated financial reporting and multi-entity accounting structures.
  • Familiarity with 1099 preparation, A/P & A/R management, and cash flow forecasting.
  • Experience in variance analysis, budgeting, and financial dashboarding (KPI tracking).

Schedule: Night Shift
Setup: Remote

Why Join STAFFVIRTUAL?
  • Competitive compensation and benefits package
    • HMO Day 1 + FREE dependent coverage
    • Data Allowance
    • Attendance bonus
    • Paid time offs
  • Company-provided work setup (laptop, monitor, accessories)
  • Training, career growth, and global exposure
  • A collaborative and supportive team culture
If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!