Administrative Assistant

Join a dynamic team where your administrative expertise and organizational skills will directly contribute to a thriving and professional environment. This is a longer-term assignment offering exciting growth opportunities, with the potential to make a meaningful impact.

Required Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)

• Strong communication and relationship-building abilities

• Exceptional planning, organizing, and scheduling skills

• Acute attention to detail

• Ability to handle sensitive information with confidentiality

• Self-directed, driven, and motivated mindset

Preferred Skills:

• Postsecondary education

• 3 to 5 years of professional experience in an administrative or related role

Key Responsibilities:

• Calendar & Meeting Management: Schedule meetings, coordinate travel arrangements, and manage appointment calendars for department managers or supervisors. Coordinate meeting amenities when needed.

• Customer Support: Research, resolve, and respond to inquiries or concerns from internal and external customers, escalating complex issues as necessary.

• Data Management: Gather, analyze, and maintain potentially sensitive or confidential data. Provide timely and accurate reports for various stakeholders, and resolve discrepancies as needed.

• System Maintenance: Update and maintain databases and systems to ensure accurate and current information. May assist with website updates using basic web-publishing tools.

• Frontline Coordination: Serve as a point of contact for visitors and telephone calls, referring inquiries across divisions or countries when necessary.

• Workflow Organization: Organize and maintain records for supervisors and projects, ensuring timely follow-up on pending items. Facilitate workflow to meet deadlines.

• Documentation Support: Create, maintain, and distribute sensitive department records, letters, and memoranda as directed by supervisors.

• Leadership & Event Planning: Represent the supervisor in meetings, exchange information with senior managers, and participate in or lead initiatives to enhance workplace experience. Plan and coordinate events, meals, and recognition activities.

• Vendor Management: Provide indirect work direction to supporting contractors (facilities services, food services, etc.).

Notes:

• Monday to Friday, 7:00 AM to 4:30 PM

• Minimal, with limited travel between local units, as needed.

• Onsite presence required starting Day 1.

• Metatarsal safety shoes are required when on the factory floor (minimal time spent on the floor).

Why Join Us?
This role offers the chance to be at the heart of a high-performing team, where your contributions will be valued and recognized. With opportunities for growth and development, this position is perfect for a motivated and detail-oriented professional ready to take the next step in their career.

Take your administrative expertise to the next level. apply today and make a meaningful impact!