Administrative Assistant

Administrative Assistant (Hybrid 3 Days Onsite / 2 Days Remote)
First Shift | Monday-Friday | Approx. 7:00 AM 4:00 PM (Start Time Flexible)

Position Summary:
We are seeking a highly organized and proactive Administrative Assistant to join our engineering support team in a hybrid role working three days onsite and two days remote each week. This position is essential to the smooth operation of a fast-paced, collaborative engineering environment. The ideal candidate is detail-oriented, reliable, and capable of managing a wide range of administrative functions, including travel coordination, meeting logistics, and calendar support.

Key Responsibilities:

• Travel Coordination: Plan and arrange domestic and international travel, including flights, lodging, transportation, and detailed itineraries.
• Meeting Support: Schedule meetings, prepare agendas, coordinate logistics, and ensure smooth execution of both in-person and virtual meetings.
• Expense Reporting: Prepare and submit travel and expense reports in accordance with internal policies.
• Project Admin Support: Assist with processing forms, routing documents for approval, and tracking basic project-related tasks and deliverables.
• Calendar Management: Help manage and coordinate calendars for team leaders, ensuring timely scheduling of key activities.
• General Administrative Tasks: Order office supplies, manage team resources, and support onboarding processes for new team members.

Qualifications & Requirements:

• 13 years of experience in an administrative or support role
• Proficiency in Microsoft Office tools (Outlook, Word, Excel, Teams)
• Strong written and verbal communication skills
• Proven attention to detail and ability to manage multiple tasks
• Experience with calendar management and scheduling
• Experience coordinating travel and submitting expense reports
• Highly organized with a proactive and professional demeanor

Apply Today:
If you're a motivated administrative professional looking for a dynamic hybrid opportunity where your organizational skills will make a real impact, we want to hear from you!