Administrative Assistant

We are looking for a detail-oriented and proactive Administrative Assistant to join our team. In this role, you will play a critical part in supporting department managers and keeping day-to-day operations running smoothly. If you thrive in a collaborative environment and are adept at managing schedules, organizing files, and handling multiple tasks, wed love to meet you.

Job Responsibilities:

• Schedule meetings, coordinate travel arrangements, and maintain appointment calendars for department managers or supervisors; may also coordinate meeting amenities, such as refreshments.
• Update and maintain databases, system applications, files, and spreadsheets to ensure accuracy and accessibility of information, and prepare reports as directed.
• File documents according to established procedures for both on-site storage and long-term archiving.
• Process and distribute incoming and outgoing mail, interoffice messages, and faxes throughout the department.

Skill Set Requirements:

• Previous experience in an administrative role is preferred.
• Proficiency in Microsoft Office tools, including Outlook, PowerPoint, Word, and Excel.
• A willingness to learn and follow directions accurately.
• Strong attention to detail.
• Excellent written and verbal communication skills.