RQ00775 - Project Control Officer - Junior for Emergency Services - 2X

RQ00775 - Project Control Officer - Junior for Emergency Services - 2X

Location:  2-3 days/week at 525 University Avenue

Duration: 1 Year (250 Business Days) 


Must Haves:

• Experience providing executive, administrative, or project coordination support in a professional environment with multiple stakeholders and competing priorities.
• Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking and follow-through skills, including the ability to identify gaps, clarify next steps, and manage competing requests.
• Proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and related collaboration platforms; experience with MS Project, MS Planner, or similar tools is an asset.
• Strong written and verbal communication skills, with the ability to prepare clear notes, summaries, briefing materials, presentations, correspondence, and documentation.

Public Sector Experience: Preferred

Responsibilities:

• Coordinate calendars, meetings, working groups, agendas, materials, minutes, decisions, and follow-up actions for Emergency Services implementation teams.
• Schedule and organize recurring and ad hoc meetings, ensuring participants have the information, materials, and context needed to participate effectively.
• Prepare and maintain meeting records, action item lists, decision logs, status materials, briefing notes, presentations, correspondence, and other documentation.
• Maintain document repositories, trackers, templates, and shared workspaces so information is accurate, organized, appropriately labelled, and easy to locate.
• Gather updates from team members, review information for completeness and consistency, and follow up to clarify missing details or next steps.
• Use judgment and critical thinking to identify scheduling conflicts, documentation gaps, unclear accountabilities, overdue items, or issues requiring attention.
• Coordinate information flow across Emergency Services workstreams, internal partners, and stakeholders to support clear communication and timely follow-up.
• Support project managers and implementation leads with risk registers, routine reporting, document preparation, meeting follow-up, and coordination of requests.
• Provide administrative support for budgeting, invoice tracking, expense processing, procurement follow-up, and related coordination activities as required.

Desired Skills:

• Post-secondary education in business administration, project coordination, health administration, or a related field; equivalent education and experience may be considered.
• Working knowledge of basic project coordination concepts, including timelines, roles, actions, decisions, risks, issues, and status reporting.
• Experience using project coordination or project management tools such as MS Project, MS Planner, or similar platforms.
• Experience supporting health system, implementation, or multi-workstream project environments.

Required Skills & Experience:

• Experience providing executive, administrative, or project coordination support in a professional environment with multiple stakeholders and competing priorities.
• Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking and follow-through skills, including the ability to identify gaps, clarify next steps, and manage competing requests.
• Proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and related collaboration platforms; experience with MS Project, MS Planner, or similar tools is an asset.
• Strong written and verbal communication skills, with the ability to prepare clear notes, summaries, briefing materials, presentations, correspondence, and documentation.
• Demonstrated ability to coordinate calendars, meetings, agendas, materials, minutes, decisions, action items, and follow-up across multiple workstreams.

Deliverables Include:

• Coordinate meeting schedules, agendas, materials, minutes, decision records, and follow-up action logs for Emergency Services implementation teams.
• Current and well-organized project documentation, including action item lists, decision logs, status materials, briefing notes, presentations, correspondence, trackers, templates, repositories, and shared workspaces.
• Consolidate workstream updates that identify progress, gaps, risks, issues, decisions required, and next steps to support timely reporting and communication.
• Routine project coordination support materials, including risk register updates, status reporting inputs, meeting follow-up summaries, and request-tracking documentation.

AI Disclaimer: Source Code may use artificial intelligence (AI) tools to assist in certain aspects of its recruiting and business operations.

Note: The higher end of the range is intended for absolutely exceptional candidates who meet all must-have requirements and most or all nice-to-have qualifications. The client will evaluate candidates based on both rate expectations and overall skill set when shortlisting.

INCORPORATED RATE RANGE (7.25 billable hours per day)

• $38.62/hr - $41.38/hr Inc.

T4 RATE RANGE (7.25 billable hours per day)

• $30.90/hr - $33.10/hr T4