Legal Administrative Assistant - Trademarks

Legal Administrative Assistant- Trademarks 

Location: Toronto, Ontario 

Work Type: Hybrid (3 days in office, 2 days at home) 

When it comes to diversity, we not only accept it we celebrate it, support it and thrive on it. To create

Employee satisfaction is important to us. We work hard to ensure that our people are motivated,

engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals,

What we are looking for: 

We are currently seeking a Legal Administrative Assistant to join our dynamic Intellectual Property team and professionals in our Intellectual Property Department whose practices focus on Trademarks.

Responsibilities: 

- Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol

- Preparing and filing correspondence and related documents with the Canadian Intellectual

- Property Office (CIPO) and World Intellectual Property Office (WIPO)

- Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports

- Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures.

- Preparing routine correspondence, administrative tasks, and maintaining client contact information in database

- Prioritizing incoming work, following through on assignments and managing ongoing tasks

Qualifications: 

- Must be a graduate of a recognized Legal Secretarial or Law Clerk Program

- 5+ years experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trade Marks.

- Working knowledge of Inprotech, CIPOs and WIPOs online systems would be an asset

- Excellent oral and written communication skills, proofreading abilities and attention to detail

- Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking

- Open to receiving instructions, constructive feedback, learning and employing new concepts and work styles.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.