Talent Sourcing Specialist

Power the recruitment engine behind Australias growing businesses.

Hi! We're Smartsourcing, and were looking for a Talent Sourcing Specialist who thrives at finding exceptional candidates, building strong connections, and maintaining a healthy talent pipeline. If you're organized, a great communicator, and skilled at nurturing relationships, you'll play a key role in delivering a smooth, professional experience for every candidate—and help businesses grow by matching them with the right people.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Role Purpose

As a Talent Sourcing Specialist, you'll be an essential part of our Australian recruitment team—responsible for sourcing, engaging, and managing candidates throughout the hiring process. Success in this role demands excellent verbal and written communication skills in English, strong organizational abilities, keen attention to detail, and the capacity to work independently in a fast-paced setting. You will collaborate closely with both candidates and the recruitment team to deliver a smooth, professional experience from start to finish.

Key Responsibilities Core Duties

1. Sourcing & Talent Pipeline

• Proactively source candidates via job boards, LinkedIn, SEEK, internal databases, referrals, and other sourcing channels.
• Build and maintain talent pipelines for high-demand roles.
• Write and post engaging job advertisements, refreshing as required.
• Identify and flag top talent for speculative approaches.
• Shortlist candidates for active vacancies.
• Conduct reference checks as required.
  

2. Candidate Engagement

• Book and coordinate candidate interviews with consultants and clients
• Conduct initial phone screens to assess suitability against job briefs.
• Provide candidate care for both placed candidates and those placed elsewhere.
  

3. System & Administration Support

• Maintain accurate and up-to-date candidate records and notes in the CRM.
• Attend internal team update sessions to understand urgent priorities.
• Prepare and update regular reports and trackers (e.g., advertising reports, sales budgets, managed accounts).
• Support with data entry, reporting, and tracking for recruitment campaigns.
  

4. Support to Agency Owner / Manager

• Assist with client mapping and market research to support business development activities.
• Assist in preparing agency snapshots, presentations, or reports as required.
  

5. Team Contribution & Development

• Actively participate in team meetings and contribute ideas for improving recruitment outcomes.
• Support a positive team culture by demonstrating initiative, professionalism, and collaboration.
• Assist in creating opportunities and handling spreadsheets during Reverse Sessions.
• Send the Hot Candidates Newsletter weekly.
• Coordinate birthday & anniversary cards and gifts.
• Manage SEEK account spend vs budget.
• Complete monthly audit checks on the agency.

About You

Key Skills & Attributes

• Exceptional verbal and written English communication skills.
• Highly organised with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional, confident, and engaging phone manner.
• Self-motivated with the ability to work independently.
• Strong problem-solving and initiative-taking skills.
• Tech-savvy and comfortable with multiple systems and tools.

Experience & Qualifications

• Experience in a recruitment, resourcing, or talent acquisition support role preferred
• Familiarity with recruitment tools, CRMs, and job boards (SEEK, LinkedIn, etc.).
• Proven ability to manage administrative tasks accurately and efficiently.

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. Were here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why were all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. We're building something that actually matters here--a place where good work meets good culture.

Ready to take your sourcing skills to the next level? Apply now and join Smartsourcings award-winning team!