Sales Operations Coordinator

Be the support that keeps every deal moving forward.

Hi! We're Smartsourcing, and we're looking for a full-time, onsite Sales and Marketing Admin Assistant to support our client's sales and marketing team. In this role, you'll help keep operations organized, assist in closing deals, and ensure smooth coordination that delivers exceptional client experiences.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu




About the Role

As a Sales and Marketing Admin Assistant, you will be assisting our client's powerhouse of a team to close deals and deliver exceptional client experiences. Think of yourself as the air traffic controller, making sure everything runs on time and the client's top agent has everything they need to dominate the market.


Key Responsibilities

A. Design Canva

• Design Suburb sold stats pdf files
• Design Farm flyers
• Design Just Listed/Just Sold flyers
• Design Youtube Thumbnail
• Adhoc design work

B. Website updates

• Update old SOLDS and Customer Reviews
• Update Current listings
• Weekly update Open homes on live properties 

C. Social Media (Meta, Google, YouTube, TikTok)

• Track social media video production plan
• Set up Ads (both property and profile ads)
• Claim refund for property ads

D. Email Marketing (Active campaign)

• Send out monthly suburb stats campaign
• Send out monthly social media recap campaign
• Send out weekly just-sold recap campaign
• Open Home Follow-Up Automation Email update (monthly)

E. Leads Management

• Track the E-appraisal lead
• Produce E-appraisal report if required

D. On-site Appraisal

• Track on-site appraisal vendor list
• Send Pre-appointment email
• Send Post-appointment email as requested
• Follow-up calls set up in David's calendar

E. Telemarketing Calls

• Make calls to invite potential buyers to open houses

Schedule: 4:30 AM to 1:30 PM PHT

Requirements

• 1-2 years experience in an Executive Assistant role with Marketing tasks
• Adept at Canva with a creative eye
• Experienced in executing active campaigns or similar email marketing
• Experienced in social media management and meta-ads marketing
• Experienced in CRM Tools

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Ready to keep deals moving and support a winning sales team with precision and care? Apply now!