Admin Associate

Details, coordination, follow-through—this role gets things done.

Hi! Were Smartsourcing, and were looking for an Administrative Associate to support our Sales and Property Management teams. You'll help keep things organised by handling day-to-day admin tasks, managing records, and coordinating requests—making it easier for the team to focus on clients, properties, and closing deals.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

The Administrative Associate provides day-to-day administrative and operational support to the
Sales and Property Management teams. The role exists to streamline workflows, maintain
accurate documentation and records, and ensure smooth coordination of client and internal
requests. By managing essential administrative tasks, this position enables Sales and Property
Managers to focus on client engagement, property transactions, and revenue-generating activities,
contributing to overall team efficiency and effectiveness.

Role Responsibilities:

Administrative Support for Sales & Property Managers

- Prepare, process, and maintain sales and property-related documentation in accordance with established procedures.
- Organise files, records, and documentation to ensure accessibility and compliance.
- Provide consistent day-to-day administrative support to enable uninterrupted operations.

Client & Inquiry Coordination

- Receive, log, and respond to client and tenant enquiries in a timely and professional manner.

- Coordinate requests and information flow between clients, Sales team, and Property Managers.

- Ensure clients receive accurate and timely updates throughout their interactions.

System & Data Management

- Update and maintain property listings, databases, and internal systems.

- Generate routine reports to support operational tracking and decision-making.

- Ensure data accuracy, completeness, and consistency across systems.

General Office Support

- Provide ad hoc administrative and coordination support to meet team and office requirements.

- Assist with internal communication and task coordination as required.

- Support team effectiveness through reliable execution of assigned tasks.

About You

CORE COMPETENCIES:

• Administrative and operational coordination
• Planning, organisation, and time management
• Attention to detail and data accuracy
• Proactive problem-solving within defined processes
• Clear and professional communication
• Collaboration and service orientation

Qualifications / Education

• Bachelors degree in Business, Information Systems, Administration, or a related field
• Experience in administrative support, customer service, or real estate environments
• Proficiency in office productivity tools (e.g., Word, Excel) and database systems
• Familiarity with property listing systems is an advantage
• Basic understanding of document handling and data accuracy standards

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

Step into a role where every task you complete keeps the team moving forward. Join Smartsourcing today.