Position Summary

The HR Administrator is responsible for providing efficient administrative support across the People Team, ensuring compliance with HR processes and facilitating a positive candidate and employee experience throughout the employee lifecycle.

​HR Administrator Responsibilities.

• Maintain accurate employee records: Update HR systems and personnel files.
• Prepare HR documentation: Draft contracts, offer letters, letters and any relevant documentation.
• HR support: Act as the first point of contact for HR queries, escalating to Hr Advisor or HRBP where necessary.
• Coordinate the onboarding and offboarding process.
• Probationary period: prepare letters and advise payroll on employees probationary completion.
• HR payroll amends: Provide accurate employee data to payroll including new starters, leavers and any amendments.
• HR mailbox: Daily management of the HR mailbox, responding to queries in a timely manner and signposting to other team members when necessary.
• Support recruitment tasks, such as posting job adverts. This may not be immediate, given the work you've done updating processes, but could be added later.
• Permit and Licence applications.
• Assist with note taking during investigations and formal meetings.
• Participate in the wellbeing committee.
• HR Reporting: Responsible for compiling and submitting monthly reports, including the HR board pack, ensuring accuracy and timeliness.
• Send weekly updates to IT relevant staff with new starters and leavers information.
• General administrative support: Manage HR correspondence, filing systems, and contribute to HR projects.

​Minimum Requirements

• Experience in an HR, office administration or customer service role. Experience working with HR systems and/or databases would be advantageous.
• Administrative skills: Proven ability to manage records, documentation, and office systems.
• Demonstrated ability to handle sensitive employee information with discretion and in line with data protection regulations.
• Strong communication skills.
• Attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• IT skills including proficiency in Microsoft (Word, Excel and Outlook).

​Health and Safety

All staff are expected to follow established health and safety procedures while working for the IEG Group of companies, and in accordance with policies developed by Group. This means:

• Complying with and adhering to Groups accepted standards and procedures.
• Where appropriate, taking responsibility for workplace hazards/risks you identify and communicated to management.
• Undertaking regular reviews of workplace risks/hazards that are present in your work.
• When, and if, necessary, participate in the investigation of accidents/incidents according to IEGs procedures.
• Undertaking appropriate and effective staff training when required or necessary.
• Promoting a healthy and safe workplace.
• Actively supporting health and safety initiatives.
• Comply with any rehabilitation plan designed with you for a return to work after an accident.