Secretary to the CEO

Responsibilities

• Manage the CEOs calendar, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle confidential documents and maintain discretion in all interactions.
• Screen calls, emails, and other communications on behalf of the CEO.
• Coordinate travel arrangements, itineraries, and accommodation.
• Maintain filing systems (electronic and physical) for executive records.
• Act as a liaison between the CEO and internal/external stakeholders.
• Take minutes during meetings and follow up on action items.
• Assist with special projects and initiatives as assigned.
• Ensure the CEOs office operates smoothly and efficiently.

Requirements 

• Bachelors degree or professional qualification in related field preferred.
• Proven experience (5+ years) as an executive assistant or secretary to senior management.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and integrity when handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize multiple tasks.
• Professional demeanor and polished presentation.
• Familiarity with project management tools will be an added advantage (e.g., Trello, Asana).
• Strong problem-solving and multitasking skills.