Executive Secretary

Job Title: Executive Assistant

Location: Abu Dhabi, UAE
Job Type: Full-time

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the executive team at Skills Hub Recruitment Solutions. The ideal candidate will have experience managing high-level administrative tasks, coordinating complex schedules, and providing effective support to senior leadership. This position requires excellent communication, problem-solving skills, and the ability to handle multiple priorities with a high level of professionalism.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the executive team, including scheduling meetings, coordinating travel, and managing communications.
• Calendar Management: Efficiently manage and prioritize executive calendars, ensuring that all appointments, meetings, and events are properly scheduled and attended.
• Communication Liaison: Act as a primary point of contact between executives, internal teams, and external stakeholders, managing emails, calls, and other correspondence.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports, ensuring executives are well-prepared.
• Travel Coordination: Manage international and domestic travel arrangements, including flights, accommodations, and transportation for the executives.
• Event Planning: Assist in organizing company events, conferences, and client meetings, ensuring seamless execution.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Administrative Support: Maintain filing systems, handle expense reports, and support in day-to-day administrative tasks as needed.
• Project Management: Assist with key projects and initiatives, providing administrative support and tracking progress.

Requirements:

• Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
• Skills:
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficient in Microsoaft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work independently and anticipate the needs of executives.
• Strong interpersonal skills, with the ability to interact with senior leaders and external stakeholders.
• Fluent in English; knowledge of Arabic is a plus.
• Education: A bachelors degree or equivalent experience is preferred.
• Location: Based in Abu Dhabi, UAE, with availability to travel if required.

Preferred Qualifications:

• Experience working in a fast-paced corporate environment.
• Familiarity with the local business culture in the UAE.
• Ability to prioritize tasks and manage multiple projects simultaneously.

Benefits:

• Competitive salary package.
• Health insurance.
• Annual leave and public holidays.
• Opportunity for career growth within the company.