Estate Operations & Finance Executive

JOB SUMMARY:

This is a unique ground-floor opportunity to act as the crucial link between our hands-on farm operations and our HQ. You will be our "eyes and ears" on the ground, responsible for ensuring the integrity of all operational and financial data, supporting our farm operations team on best practices, and helping to build the systems that will drive our future growth.

JOB RESPONSIBILITIES:

1. Operational Data Integrity (approx. 70% of the role):

• Work alongside the farm team to verify and record daily operational activities (e.g., planting progress, harvesting yields, other operational KPIs).
• Track the consumption of materials (fertilisers, feed, etc.) and maintain an accurate log of remaining inventory balances.
• Verify all incoming deliveries and outgoing shipments, ensuring delivery orders match physical counts.
• Conduct regular spot-checks and assist in periodic physical stock counts.
• Serve as the primary on-site user and data champion for our ERP/accounting system.

2. Financial Process Coordination (approx. 30% of the role):

• Act as the first point of review for all on-site financial documents (e.g., supplier invoices, delivery orders, staff claims) to ensure they are complete and accurate before submission to the HQ finance team for processing.
• Coach and guide farm supervisors on the correct preparation of claims and other HR-related paperwork.
• Assist the HQ team by providing any necessary on-site information required for month-end closing.

3. Reporting and Coordination:

• Prepare a concise daily or weekly summary report for the Finance Operations Manager on key operational metrics and any issues observed.
• Serve as the primary data liaison between the on-site Group Farm Manager and the HQ team.

JOB REQUIREMENTS AND QUALIFICATIONS:

• A Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1-2 years of experience in a role combining accounting, administration, or operational tasks. 
• Experience in agriculture, manufacturing, or logistics is a strong advantage.
• Proficiency in MS Excel is essential, and hands-on experience with an accounting or ERP software.
• Excellent interpersonal and communication skills; must be a patient.
• Highly organized, resilient, and able to bring structure to a fluid, fast-paced environment.
• A proactive problem-solver with a sharp eye for detail.