Executive Assistant to the MD

Responsibilities:

• Act as the main liaison between the Managing Director (MD) and stakeholders. Maintain a high level of professionalism and confidentiality.
• Manage MD's calendar, schedule meetings, and coordinate appointments. Prioritize tasks to ensure effective time management.
• Prepare materials for meetings, conferences, and presentations.
• Conduct research, compile data, and prepare reports for informed decision-making.
• Handle communication & correspondence on behalf of MD, ensuring accuracy and timeliness.
• Coordinate travel arrangements for the MD and other executives.
• Maintain and update company records, ensuring confidentiality.
• Assist in managing special projects and initiatives.
• Provide general administrative support e.g. managing calls & supplies, and other administrative tasks as required.

Job Requirements:

• Bachelor's Degree or equivalent work experience.
• Proven experience as an executive assistant to senior management.
• Excellent organizational and time management skills.
• Strong attention to detail, assertive attitude, and exceptional written & verbal communication.
• Proficient in Microsoft Office Suite and email management.
• Ability to handle sensitive and confidential information.
• Strong problem-solving skills and proactive initiative.
• Ability to work independently, be resourceful and meet deadlines.
• Familiarity with the construction/buildings/engineering industry or related field is a plus.