Presidential Event Specialist

Job Title: Presidential Event Specialist (Boston, MA)
Location: Boston, MA (Onsite)
Duration: 6 Months
Shift Schedule: Monday to Friday, 9:00 AM – 5:00 PM (+), with 1–2 evenings and occasional weekends based on event activity
Job Type: Contract

About Sigma Systems (Staffing Agency)

• Sigma Systems is a trusted staffing agency specializing in connecting highly skilled professionals with leading organizations across diverse industries. We partner with top-tier institutions and corporations to provide exceptional talent for administrative, operational, hospitality, and executive support roles. Our contract opportunities offer candidates valuable experience, competitive compensation, and the opportunity to contribute to high-profile organizational initiatives.
• Position Overview: Presidential Event Specialist
• Sigma Systems is currently seeking a Presidential Event Specialist to support the Office of the President for one of our prestigious clients in Boston, MA. This onsite 6-month contract opportunity is ideal for a highly organized, service-oriented, and professional individual with experience in executive support, hospitality, or event coordination.
• The Presidential Event Specialist will support the operations of Sloane House, the University President's residence, while assisting with presidential events, guest hospitality, and executive-level communications. This role requires exceptional discretion, flexibility, professionalism, and the ability to thrive in a fast-paced environment supporting high-profile guests and distinguished visitors.

Key Responsibilities:

• Event Coordination and Operations:
  • Coordinate logistics for presidential and University-hosted events, meetings, dinners, and receptions at Sloane House and other campus venues.
  • Manage event setup, breakdown, and day-of operational activities to ensure seamless execution.
  • Serve as the onsite event support lead, ensuring exceptional guest experiences and smooth operational flow.
  • Guest Hospitality and Communications:
  • Lead communications and correspondence with invitees, guests of honor, speakers, and performers.
  • Support visiting dignitaries, trustees, donors, faculty, students, and VIP guests with hospitality arrangements.
  • Coordinate hotel accommodations, transportation, and related guest services as needed.
• Executive and Administrative Support:
  • Collaborate with the Administrative Coordinator to prepare briefing materials and support logistical planning for presidential meetings and events.
  • Maintain operational timelines and ensure deadlines are consistently met.
  • Exercise excellent judgment, confidentiality, and professionalism within an executive office environment.
• Collaboration and Relationship Management:
  • Partner with the Presidential Functions team, President's administrative staff, external vendors, and internal service providers.
  • Maintain hospitality and operational standards reflective of the Office of the President.
  • Provide flexible support across various functions as event needs arise.
• Continuous Support and Adaptability:
  • Adapt quickly to changing priorities and event requirements in a fast-paced environment.
  • Demonstrate a proactive, solution-oriented mindset while managing multiple responsibilities.
  • Support occasional early mornings, evenings, and limited weekend events as required.

Qualifications:

• Education:
  • Bachelor's degree preferred or equivalent professional experience.
  • Experience:
  • Prior experience in hospitality management, executive support, event management, hotel operations, or a related field strongly preferred.
  • Experience supporting executive-level operations and high-profile guests is highly desirable.
• Skills:
  • Exceptional organizational, communication, and multitasking abilities.
  • Strong customer service orientation and attention to detail.
  • Ability to work independently while collaborating effectively with diverse stakeholders.
  • Professional demeanor with strong discretion and confidentiality skills.
  • Proficiency with Microsoft Office and event coordination tools preferred.
  • Ability to remain calm under pressure and adapt to dynamic environments.

• Preferred Characteristics:
  • Strong hospitality instincts and commitment to service excellence.
  • Proactive and solution-oriented approach to problem-solving.
  • Ability to represent executive leadership with professionalism and poise.
  • Comfortable working autonomously and handling sensitive situations with discretion.
  • Team-oriented mindset with a willingness to assist wherever needed.

Why Work with Sigma Systems?

• Sigma Systems connects talented professionals with exciting contract opportunities at leading organizations.
• Gain valuable experience supporting executive leadership and high-profile events.
• Competitive compensation and exposure to prestigious institutional environments.
• Opportunity to develop expertise in hospitality, event management, and executive operations.
• Work alongside experienced professionals in a collaborative and fast-paced setting.

How to Apply:

• If you are an organized and hospitality-focused professional seeking an exciting opportunity in executive event coordination, apply today with your updated resume. Sigma Systems is committed to connecting exceptional talent with outstanding clients. Sigma Systems is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.