Executive Assistant to the Managing Director

Executive Assistant to the Managing Director

Location: Abuja, Nigeria
Salary: 800,000 - 1,200,000 Monthly (Negotiable based on experience)
Experience Required: 7 - 10 Years
Industry: Energy / Power / Oil & Gas
Preferred Background: Legal / Law

Company Overview:

Our client is a prominent player in the Nigerian energy and infrastructure sector, with investments in power, oil and gas, and renewables. With a mission to drive sustainable development through innovation and strategic partnerships, the company seeks a seasoned Executive Assistant to support its Managing Director in daily operations, strategic initiatives, and high-level administrative duties.

Job Summary:

We are seeking a highly intelligent, organized, and dynamic Executive Assistant with a legal background to provide top-tier support to the Managing Director. This individual will act as a key liaison between the MD and internal/external stakeholders, manage sensitive information, and contribute to business efficiency by streamlining administrative and strategic functions.

Key Responsibilities:

• Provide high-level administrative support to the MD, including calendar management, meeting coordination, and travel arrangements.

• Draft, review, and manage legal and business correspondence, contracts, MoUs, and confidential documents.

• Conduct research, prepare briefing materials, and ensure the MD is well-prepared for all engagements.

• Manage internal communications and coordinate with senior leadership across departments.

• Attend meetings with or on behalf of the MD, prepare detailed minutes, and follow up on action items.

• Serve as the first point of contact for stakeholders, clients, and partners ensuring timely and professional communication.

• Maintain a comprehensive filing system and handle confidential information with discretion.

• Coordinate board meetings, investor relations documents, and project timelines.

• Assist in the planning and execution of strategic initiatives or special projects on behalf of the MD.

Required Qualifications & Experience:

• Bachelors Degree in Law (LLB); BL qualification is mandatory. A Masters degree or MBA is an added advantage.

• Minimum of 7 - 10 years of professional experience, including 3+ years in an Executive Assistant or Chief of Staff role.

• Prior experience working with C-level executives in the energy, oil & gas, infrastructure, or consulting sectors is strongly preferred.

• Exceptional written and verbal communication skills.

• High emotional intelligence, discretion, and the ability to handle confidential matters.

• Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., Google Workspace, MS Teams, Zoom).

• Ability to multitask and thrive in a fast-paced, high-pressure environment.

• Excellent time management, planning, and organizational skills.

Key Competencies:

• Legal drafting and document review

• Executive-level discretion and diplomacy

• Strategic thinking and problem-solving

• Stakeholder engagement and relationship management

• Business acumen and attention to detail

Benefits:

• Competitive salary (800,000 - 1,200,000 monthly based on experience)

• Health insurance

• Performance-based bonus

• Pension scheme

• Exposure to high-level strategic initiatives

• Opportunity to work with a visionary leadership team in a leading energy firm

• Professional development opportunities

How to Apply:

Qualified candidates should send their CV and Cover Letter to hiring@mysigma.io with the subject line: Executive Assistant Abuja

Only shortlisted candidates will be contacted.