Executive Personal Assistant to the Managing Director

Executive Personal Assistant to the Managing Director

Location: Abuja, Nigeria
Reports To: Managing Director
Preferred Background: Legal / Law
Experience Level: 7-10 Years
Salary: Attractive and commensurate with experience (800,000 -1,200,000 monthly)
Employment Type: Full-time
Benefits: HMO, pension, performance bonuses, paid leave, training allowance, and career development support

About the Role

Our client, a visionary and impact-driven leader in Nigerias energy sector, is seeking a highly skilled and reliable Executive Personal Assistant with a strong legal background to support the Managing Director in a high-performing, fast-paced environment. The ideal candidate will serve as a trusted advisor and administrative anchor, responsible for enhancing executive efficiency, managing sensitive communications, and coordinating high-level strategic initiatives.

Core Responsibilities

• Provide full executive administrative support to the Managing Director, including managing calendars, meetings, itineraries, and logistics.

• Draft, review, and manage legal and corporate documentation such as contracts, MoUs, NDAs, board papers, and confidential correspondences.

• Act as a communication interface between the MD and internal/external stakeholders across business functions.

• Prepare meeting briefs, talking points, presentations, and ensure the MD is properly briefed for all engagements.

• Represent the MD at meetings (where delegated), record key action points, and follow up on deliverables.

• Coordinate board-level and executive meetings, including preparation and circulation of relevant reports and investor documents.

• Maintain a secure and well-organized filing systemboth digital and physicalfor all sensitive materials.

• Support the planning, execution, and tracking of key projects, business reviews, and corporate development initiatives.

• Conduct research and analysis to support executive decision-making and strategy formulation.

Qualifications & Experience

• Minimum of a Bachelor of Laws (LLB) and BL certification; a Masters degree or MBA is a significant advantage.

• Minimum of 7-10 years of relevant experience, with at least 3 years in a C-suite support or Chief of Staff-type role.

• Strong legal and business writing skills, with experience handling contracts and high-level correspondence.

• Experience in the energy, oil & gas, infrastructure, or consulting industry is highly desirable.

• Strong interpersonal skills with emotional intelligence and the ability to build rapport across all levels.

• Excellent time management, problem-solving, and multitasking capabilities.

• High proficiency in Microsoft Office Suite, Google Workspace, MS Teams, Zoom, and other digital collaboration tools.

Core Competencies

• Legal documentation and review

• Executive communication and stakeholder management

• Confidentiality, discretion, and judgment

• Strategic thinking and project execution

• Organizational planning and coordination

• Analytical and research skills

Remuneration & Benefits

• Competitive monthly salary: 800,000 - 1,200,000 (depending on experience)

• Health insurance (HMO)

• Performance-based bonuses

• Pension scheme

• Paid annual leave and sick leave

• Training allowance and access to professional development

• Strategic exposure and mentorship from an industry-leading executive

Application Process

Qualified candidates should send their CV and Cover Letter to: hiring@mysigma.io
Email Subject: Executive Assistant Abuja