ICT/Administrative Associate

ROLE PROFILE

The Administrative Associate will support effective day to day administrative functioning issues offering. This position will need an individual who is extremely organized and proficient at communicating both verbally and in writing. The position will entail writing and drafting of reports and documents.

KEY RESULT AREAS

• Support the Human Resource and Administration Office function with drafting of documents and policies and report writing.
• The Administrative Associate will support the Human Resource Function in maintaining data and being the HRIS system manager in the ERP system.

Key Activities/Roles:

• Responsible for drafting and writing various administrative reports and policies as may be assigned from time to time.
• Support procurement of inventory including documenting all equipment assigned to staff members. Supporting and maintaining filing systems in the HRIS, and developing administrative process improvements in the ERP System.
• Support Coordinating contracts with vendors and suppliers, including managing invoicing, and payment processes.
• Support administration tasks within the Administration section including recording minutes, arranging schedules of events, proof-read documents, etc.
• Booking air tickets for the teams and other travel itinerary as per instructions from Supervisor. Coordinate reservations, catering for meetings and other internal meeting venues. Manage the requisition of office utilities, like kitchen provisions, water, power, rentals, and garbage etc.

Competencies Required

• A university degree in Secretarial, Business Administration, Human Resource, or any other relevant field.
• Computer literacy.
• Accuracy and attention to detail.
• Must have well-developed written and verbal communication skills.

Organizational Structure (Working Relations)

Reports to: WASRO Coordinator

Person Specification:

• Smart, presentable, confident, and well spoken.
• Team player and self-driven.
• An organized approach and excellent time management skills.
• Excellent communication skills.